Warabrook, Newcastle, Maitland & Hunter NSW
Administrative Assistants (Administration & Office Support)
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4Tel is a leading communications and systems integration company with experience across various transport sectors both domestically and internationally. As a result of ongoing growth, we have a need for an office administrator to run the Warabrook office and support the CEO and General Managers (GM) in their daily activities.
The role is a permanent position located in Warabrook, Newcastle NSW. The nature of the role requires office attendance but offers flexible start/finish hours to work in line with the school drop-off and pick-up if desired.
The Role
Due to the nature of the business, a successful candidate will be comfortable using technology and the latest Microsoft apps. If you are a quick learner, have an inquisitive mind and are not afraid to seek answers whether that be by asking questions or doing a web search, you will enjoy this position.
We encourage both inexperienced and experienced persons to apply for this role.
The daily activities of this role may include:
General Office Management:
Arrange maintenance of office facilities and vehicles as required
Order and replenish office consumables
Arrange monthly staff morning tea or BBQ lunch
Organise lunch for in-house customer meetings
Book staff flights and travel
Submit timesheets, leave applications, etc.
credit card receipt management
Support other admin staff during holiday leave
Meetings:
Taking minutes of meetings
Following up action items and prompting team members to fulfill tasks prior to the meeting
Documentation:
Type up documentation as directed
Use company templates
Follow processes, remind others of processes (be a process champion)
Suggest improvements if required
Ability to format documents using short cuts in the Microsoft Office packages.
Calendar management:
Confirm daily meetings and rsvp as directed
Make appointments for both personal and work items
You will need a driver's licence for this role.
Perks of being a 4Tel employee:
Confidential Employee Assistance Program available to all staff
Modern office close to public transport options
Optional uniform
Pleasant work environment and great team culture
Monthly birthday cakes, and other social activities
We will negotiate the salary for the successful candidates according to experience.
As an employee you will enjoy the benefits of working within a medium sized organisation that is continuing to grow.
This role is only open to those who are permanent residents of Australia and preferably from the greater Newcastle area, or those willing to relocate at their own expense to Newcastle, NSW.
We are not able to sponsor overseas applicants.
Please submit your resume and cover letter as a word or PDF document. Once we have a shortlist, we will invite those candidates to an interview.
*Recruiters need not apply
Your application will include the following questions:
Which of the following statements best describes your right to work in Australia?
How many years' experience do you have as an office administrator?
Which of the following Microsoft Office products are you experienced with?
Do you have experience using MYOB?
What's your expected annual base salary?
Do you have a current Australian driver's licence?
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