Employment Type : Permanent Full Time
Position Classification : Admin Off Lvl 6
Remuneration : full time equivalent base salary range (excludes super, leave loading and salary packaging)
Hours Per Week : 38
Requisition ID : REQ499180
Sydney Children's Hospitals Network is the largest paediatric health care entity in Australia. We care for thousands of children each year in our hospitals and in their homes — with one purpose in mind — to help young people live their healthiest lives.
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Additional Information:
• An eligibility list may be created for future permanent full or part time and temporary full or part time vacancies.
Are you interested in a dynamic and diverse position? We are seeking a senior administrative officer to join our team at The Children's Hospital at Westmead where you will play an essential role in supporting the Director of Nursing at The Children's Hospital at Westmead. The Administrative Assistant provides a broad range of high level organisational and administrative support to the Director of Nursing, essential to the effective achievement of the business operations.
What you'll be doing
The Administrative Assistant provides a broad range of high level organisational and administrative support to the Director of Nursing (DoN) – The Children's Hospital at Westmead , to support and enable focus on achievement of the directorate program of work and efficient delivery of business operations.
The position will provide administrative support for projects and services and high level secretarial support for Nursing Directorate committees, as well as other specific functions related to the Nursing Directorate.
The position is required to develop and maintain effective office systems and procedures and ensure high professional standards.
The Administrative Assistant will work closely with the Executive Assistant to the Network Director of Nursing, Midwifery and Education (DoNME) and will from time to time be delegated work within the scope of their role. Previous recent experience working in a senior administrative role in a tertiary health organisation; and broad knowledge of the NSW public health system. Proven ability to work in a high volume and demanding environment with excellent time management skills, including the ability to organise, plan and prioritise a high workload in order to meet deadlines to ensure effective service provision; responding appropriately to changing circumstances where necessary. Demonstrated excellent interpersonal and well developed communication skills, written and verbal, with the ability to communicate with all levels of staff and external parties. Demonstrated initiative, analytical and problem solving skills and the ability to source, collate, prepare and format information with excellent attention to detail and proof- reading skills, including high level written correspondence, briefs and confidential reports. Demonstrated ability to prepare and collate reports of project status, outcomes and executive summaries. Demonstrated ability to work autonomously and independently with minimal supervision within constraints set by the line manager and as part of a team. Demonstrated competency and advanced skills in Microsoft Office suite including Outlook, Excel and PowerPoint; intranet/ internet searching; electronic TRIM filing system; HealthRoster; Human Resources Information System (HRIS) including Recruitment and Onboarding system and iProcurement applications; with a willingness and ability to readily develop proficiency with new systems and programs. SCHN is an Equal Opportunity Employer that values diversity - we acknowledge the vibrancy that a diverse workforce brings to enhance both our workplace culture and our service delivery to children, young people and their families and carers. We encourage all suitably qualified applicants to apply. If you identify as an Indigenous Australian or as a person with a disability, please contact us if you would like some more information about our recruitment process.
Aboriginal and Torres Strait Islander people are encouraged to apply. We recognise the value of Aboriginal staff providing health care to Aboriginal children and families that access the services we provide at the Sydney Children's Hospitals Network. Aboriginal job applicants are encouraged to visit the NSW Health Aboriginal Recruitment tool, Stepping Up to assist in preparing your application.
NSWHealth is committed to child safety in line with the Child Safe Standards
Applicants holding visas with working rights may be considered for temporary appointment (up to the expiry date of their visa) where no suitable local applicant is identified.
Please note: To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency.
Need more information?
1) Click here for the Position Description
2) Find out more about applying for this position
For role related queries or questions contact Anne Maree Davis on
If you are Aboriginal or Torres Strait islander wishing to apply for this role and want to speak with an Aboriginal person/representative from the Sydney Children's Hospital Network please contact Wayne Dargan on
For technical support please contact the customer services team on and select option 3.
Applications Close: 12/07/2024
