Helia, as Australia's first Lenders Mortgage Insurance (LMI) provider, with over 50 years expertise in the Australian housing market, is in the process of re-inventing ourselves.We exist to accelerate financial wellbeing through home ownership, now and for the future. Our mission is to create innovative and tailored solutions in partnership with our customers. We aim to do this efficiently and conveniently, leveraging state of the art technology and data solutions.The TechOps Team Assistant provides support to every member of the TechOps Leadership team. The Team Assistant provides critical administrative support including diary management, scheduling meetings, and event management for the TechOps Leadership Team.ResponsibilitiesProvide diary management to the TechOps Leadership Team and comprehensive administrative support and assistance to the team.Coordinate and manage team events.Coordinate meetings and conference calls including bookings, catering, and preparing agendas. Distribute meeting materials, take minutes and notes, and follow up on action items as requested by TechOps Leaders.Schedule travel arrangements for domestic and international travel for the TechOps leadership team. Maintain communication during periods of travel.Welcome and assist internal and external stakeholders during their visits to the office premises.Assist with document preparation, including PowerPoint presentations and other documents.Prepare, process, and maintain accurate expense reports.Provide reception support phone coverage and other daily activities as needed.Complete general administrative tasks as requested by the TechOps leadership team.Catering to team requests such as organising socials, administrative tasks and ordering food and office supplies.Administration of supplier invoices.QualificationsFive years administrative experience supporting senior leaders with an emphasis on invoicing and accurate administrative tasks.TAFE level qualifications or equivalent experience.Advanced skills in Microsoft Office Suite: Outlook, Word, Excel, and PowerPoint.Must be a strong communicator with excellent verbal and written communication skills and a strong focus on customer service.Strong work ethic and ability to thrive in a fast-paced environment which may require a flexible work schedule and capacity for multiple tasks and projects.Ability to develop positive relationships with key stakeholders.Committed to delivering an excellent level of internal and external client service.Has a 'can do,' enthusiastic and positive attitude.At Helia, we are building a team focused on opportunities: creating brighter futures for our people. When you come to work at Helia, you're joining an organisation that cares about what's important to you. Whether it's greater work-life balance, flexible working arrangements or looking after your wellbeing, we provide access to benefits that help support you both professionally and personally.Helia is a place where you can grow and make a difference. We provide a great learning culture, where cross collaboration, training and innovation happens to embrace and embed a customer service culture. We are based in the heart of North Sydney, with spacious offices and some of the most fantastic views in Sydney!If you are interested in joining a company where you can realise your full potential and grow, we would love to hear from you!We have a diverse business community: our people, our customers and communities are reflective of this and as an organisation we are committed to continually hiring a diverse workforce. We ensure our people always feel supported and we do this by our openness to flexible work options and our commitment to inclusion, regardless of career level, life-stage, or experience.
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