Office Management (Administration & Office Support)
Actus Associates, a dynamic and innovative Architecture Studio known for its commitment to excellent customer service, is seeking a Senior Office Administrator to join our team.
The Senior Office Administrator will play a crucial role in ensuring smooth day-to-day operations by providing executive support to the Director and contributing to various projects and teams.
This role requires a detail-oriented and proactive individual with previous experience in executive support or a similar role.
Responsibilities:
Provide executive-level support to the Director, including calendar management, appointment scheduling, travel arrangements, and documentation.
Facilitate effective communication and coordination among project teams.
Plan and execute company events and corporate functions.
Manage / Support HR functions, including recruitment, induction, performance management, training, and workforce planning.
Oversee HR policies, procedures, and employee onboarding/off-boarding.
Assist in employee training and development plans.
Oversee and implement Social Media Planning.
Ensure high standards of office maintenance and presentation.
Coordinate monthly meetings, including invites, calendar management, and agenda preparation.
Requirements:
Experience in office administration/executive support or a similar role.
Strong organisational and time management skills.
Proficiency with Microsoft Office products (particularly Outlook, Word, and Excel) as well as timekeeping and project management software.
Exceptional communication skills – both written and verbal.
Strong administrative skills and attention to detail.
Ability to handle sensitive information with discretion.
Proactive and flexible approach to work.
What's in it for You:
Opportunity for career development and growth within the company.
Ongoing training, support, and professional development.
Fantastic company culture fostering innovation, collaboration, and excellence.
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