Career Opportunities: Administrative Assistant (8mths FTC) (30278) Requisition ID 30278 - Posted - Sydney - Janus Henderson A career at Janus Henderson is more than a job, it's about investing in a brighter future together .
Our Mission at Janus Henderson is to help clients define and achieve superior financial outcomes through differentiated insights, disciplined investments, and world-class service.
We will do this by protecting and growing our core business, amplifying our strengths and diversifying where we have the right.
Our Values are key to driving our success, and are at the heart of everything we do:
Clients Come First - Always | Execution Supersedes Intention | Together We Win | Diversity Improves Results | Truth Builds Trust
If our mission, values, and purpose align with your own, we would love to hear from you!
The department
The corporate team offers specialized services across Janus Henderson globally to support internal functions, advance the business and contribute to our overall mission and goals.
Overview of the role
This is an office administration role where you will gain valuable exposure to a number of different departments within the business.
You will assist the Office Manager with day-to-day responsibilities and will be encouraged to work autonomously in doing so.
You will also be responsible for administration co-ordination within the Risk & Compliance team, along with the Product & Research teams.
Duties and responsibilities
You will:
Be responsible for reception duties such as greeting external guests, providing refreshments, tiding meeting rooms and answering the reception phone line.
Maintain the kitchen / breakout area Assist the EA to the Head of Australia & Office Manager, to include: Diary management for the Head of Australia Arrangements for any external & internal events General office housekeeping / admin tasks Maintaining office stationery by checking inventory and ordering items monthly Understanding the T&E policy and assist staff with Concur related questions Printing and binding of presentations Collate information for itinerary during Portfolio Manager visits Any staff travel bookings Assisting the Head of Risk & Compliance, to include: Scheduling board and committee meetings each quarter Collation & distribution of board meeting papers Registering and recording training attendance Recording of minutes during board and committee meetings Expense management for the Head of Fixed Interest, Australia Responsible for tracking and maintaining training records using our compliance records and the online Kaplan portal, for auditing purposes Carry out administrative duties such as filing, copying, binding and scanning Assist staff in scheduling ad hoc meetings via Zoom, Microsoft Teams and/or Condeco Upload documents through DocuSign for execution, as requested by each stakeholder Administer and facilitate the completion of consultant data, as requested Assisting the Distribution team and other members of the Australian team with tasks as the need arises Your role may require you to interact with other JHI offices, employees and third parties based in different time zones, outside of core business hours, such as the UK, USA and Asia.
Supervisory responsibilities
No Technical skills and qualifications
Previous experience in an office administration role Minimum 2 years working experience within the financial services industry Intermediate to advanced skills in the Microsoft suite of products In addition to putting clients first, acting like an owner, and succeeding as a team, the competencies for this role include:
Experience in part responsibility for the efficient management of an office or team An ability to handle changing priorities as they arise A clear desire to learn, understand and grow Ability to be proactive at all times and to "think outside of the box" Excellent interpersonal skills, both written and verbal Ability to take care of business units across various time zones and regions A flexible approach to work requirements when and if required, particularly related to office hours or day-to-day duties as the need arises Excellent organizational and time management skills, with an ability to set and work to, priorities and deadlines An ability to work independently and proactively A desire to "roll your sleeves up" and show flexibility and a shared desire to achieve results A sense of being part of a team, with a strong focus on client needs Demonstrated willingness to help with additional tasks that may be outside of your remit, if the need arises Develop strong working relationships with colleagues Obvious enjoyment, involvement, achievement and personal happiness in the role!
Carry out additional duties as assigned.
Ongoing competence in the role to be assessed, in line with applicable regulatory requirements, by:
Completion of all assigned compliance training Annual attestation (Knowledge and Competence in-scope roles only) Compliance requirements
At a minimum the role will require you to:
Place the interest of Janus Henderson's Clients first, act in accordance with TCF (Treating Customers Fairly) principles Understand and follow laws and regulations applicable for your role, seeking the help of your supervising manager or Compliance if additional guidance is required Understand and abide by all Janus Henderson policies applicable to your role, and seek support/guidance of the policy owner guidance when required You are ultimately accountable for your actions and responsible for seeking further information on any or all of the above as necessary.
Janus Henderson (including its subsidiaries) will not maintain existing or sponsor new industry registrations or licenses where not supported by an employee's job functions (as determined by Janus Henderson at its sole discretion).
All applicants must be willing to comply with the provisions of Janus Henderson Investment Advisory Code of Ethics related to personal securities activities and other disclosure and certification requirements, including past political contributions and political activities.
Applicants' past political contributions or activity may impact applicants' eligibility for this position.
Janus Henderson is an equal opportunity /Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
All applications are subject to background checks.
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