Senior Accounts and Administrative AssistantLocation: Sumner Office, Qld, Australia 4074Job Type: Full-timeSalary: CompetitiveApplication Deadline: Applicants are encouraged to apply promptly.About Affordable Staff: Affordable Staff is a dynamic company dedicated to providing comprehensive support for our Clients and our Team. We offer a wide range of Virtual Assistant services from the Philippines to Clients in Australia and New Zealand. As an ISO Certified organization for Quality, Privacy, and Security (27001 & 9001), we are committed to delivering top-tier, cost-effective solutions. Our team, based in Australia and the Philippines, is passionate about mutual success, leveraging the latest technologies to ensure excellence in service. This role is based at our Sumner, QLD, Australia office.We are seeking candidates who possess unrestricted permanent work rights in Australia and can reliably commute to our Sumner office on a daily basis.Position Overview: The Senior Accounts Assistant will oversee and assist in daily accounts operations, including accounts receivable, reconciliation process and accounts payable, while ensuring compliance with internal controls. This role involves working with and developing our Accounts Team Members, fostering a collaborative and efficient work environment. Additionally, the Senior Accounts Assistant will assist the Company Accountant with ad-hoc tasks and contribute to system and process improvements to support operational excellence.We are in search of an experienced Accounts professional with expertise and high proficiency in Microsoft Excel, Reconciliation and Accounts Receivable.Key ResponsibilitiesAccounts Receivable (AR):Process and oversee invoicing and ensure invoices are issued promptly.Ensure timely collection of receivables and manage credit control procedures.Reconcile customer accounts and resolve discrepancies.Monitor AR aging reports and follow up on overdue accounts.Work with sales and operations teams to resolve customer billing issues.Perform weekly internal reviews on Sales Order templates.Bank & Credit Card Reconciliation:Perform daily, weekly, and monthly bank reconciliations to ensure all transactions are accurately recorded.Reconcile company credit card statements and resolve any discrepancies.Ensure all transactions are posted to the correct accounts and any variances are investigated promptly.Accounts Payable (AP):Oversee the daily processing of invoices and payments to ensure timely and accurate payment to suppliers and vendors.Manage and resolve discrepancies with suppliers regarding payments.Reconcile supplier statements and ensure all expenses are recorded correctly.Weekly commission calculation & processing for suppliers and employees.Assisting Company Accountant:Provide assistance with ad-hoc tasks and special projects as required by the company accountant.Collaborate on non-financial reporting tasks and operational analysis.Support in the preparation of documentation and reports needed for various business activities.Assist in responding to urgent queries or resolving any issues that arise in day-to-day operations.Leadership:Identify training needs and support skill development, including process improvements and cross-training.Encourage innovation and continuous improvement.Take initiative in addressing challenges and proposing solutions.What's on Offer:Work closely with the Company Accountant and Dynamic Accounts Team who are exceptional in their field and offer a coaching style to bring out the best in their team.Join a supportive and close-knit team that genuinely cares about each other.Access personal and professional development offered for individual growth.Enjoy a flexible work environment, including the possibility of hybrid workspace model for suitable candidates.Benefit from ongoing soft skill training; we prioritise education and growth.Access to our Health and Wellness Program (EAP).Gym memberships heavily subsidised.On-site parking is provided.Receive a competitive salary package.Candid ability to collaborate and work in a team-oriented environment.Self-motivation with the ability to meet tight deadlines accurately.Strong planning and prioritisation (time management) ability.Excellent communication and client service skills.Ability to manage multiple tasks and prioritise effectively.Experience in a Leadership Role is an advantage.Process improvement and documentation experience are an advantage.A detail-oriented and proactive approach to tasks, exceptional organizational skills and the ability to handle a variety of tasks with precision and efficiency (essential).Qualifications and Skills:Completion or working towards Certificate/Degree in accounting (preferred).Experience in Accounts Receivable and Payable.Proficiency in accounts transactional entry.Advanced Microsoft Excel skills is an advantage.Proficiency in other MS Office platform skills as needed.
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