Receptionist and Administration Co-ordinator Receptionist and Administration Co-ordinator We are looking for a reliable, professional and enthusiastic Administration Superstar to join our team at Newcastle Chambers. We are a Barristers Chambers that currently service 10 Barristers specialising in various areas of law, particularly Family Law.
In this role you will be responsible for the management of reception and first point of contact for the company. You will manage all incoming enquiries and assist with administration tasks including typing, printing and collation of briefs. You will also work closely with our Practice Manager and assist in the diary management of multiple legal practitioners from time to time.
This role would be suited to someone who has experience working in other administration support roles, has completed a course in administration or business services, or who has an interest in getting into the legal industry.
You will work alongside a small team of admin staff. We are a close-knit team who support each other. While everyone has dedicated roles, we cover each other as needed, and we are therefore looking for someone who is switched on, highly adaptable, and eager to learn.
We require someone who has the ability to work in a fast-paced work environment and multi-task while maintaining a high-quality standard of work at all times.
On-the-job training will be provided. This is a full-time position, in office (office location in Newcastle).
Monday-Friday 8:30am - 5:00pm - 37.5 hours per week.
Hourly rate will be dependent on experience and will be discussed in interview (plus super and leave entitlements).
While this position would be suitable for an entry-level applicant, any applicants with the following experience will be given priority:
Experience working in a legal office or law firm. Experience working in a higher-level or senior administration role. Experience in diary management for more than 1 professional/practitioner/director. Experience copy typing and/or dictaphone typing. Essential requirements include (please specify and outline in your Cover Letter): At least 2 years experience working in an administrative role, or completion of relevant course or certification. A solid understanding of Microsoft Office, including Outlook, Word and Excel. High attention to detail. Solid typing skills with high-level accuracy. Outstanding personal presentation and telephone manner. Great organisational skills and the ability to multi-task and prioritise. Clear concise communication skills and ability to take messages. Can work both as part of a team, and unilaterally. Positive disposition and work attitude. Has current driver's license and vehicle, or other means of reliable transport. About the Role The role focuses on two main aspects, duties include:
Management of Reception and General Office Administration:
Greeting clients and solicitors. Operating the switch - Answering and diverting incoming calls and taking messages. Management of main admin email account, distributing incoming correspondence and enquiries. Management of e-briefs. Maintaining brief registry. Opening and distribution of incoming mail. Printing and collating of documents and briefs. Typing and dictation. Liaising with suppliers. Monitoring and ordering stationery. Monitoring Milk and other staff amenities. Co-ordinating Chambers functions including inviting attendees and managing RSVPs. Assisting in management of Social Media accounts including LinkedIn. Collating and packaging outgoing mail collected by the courier each day. General upkeep and organisation of reception and common areas. Banking of personal cheques for Barristers. Ad hoc jobs assisting Barristers. Assistant Clerk:
Acting as Clerk when absent from Chambers in respect of diary management and accepting briefs for the Barristers, including Barrister availability and rates. Overseeing IT issues as required including software and licences, website management, general phone and internet issues, general computer issues, and reporting to the Clerk as necessary for actioning. Assisting in implementing and maintaining appropriate administration management systems. Target Question (Please include answer in your Cover Letter):
Please give an example and describe an instance where you have successfully managed conflicting duties.
Only shortlisted Applicants will be contacted.
Applications may be submitted directly.
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