Organisation: Department of Transport and PlanningOccupation: ProjectsReference: 6027About the RoleThe position is a full-time ongoing role. The Senior Administration Officer is responsible for day-to-day support to direct report on administration issues to ensure standards and deliverables are maintained. Supporting the Coordinator, Rating Authority Valuations Administration, Manager Contract Management, and Contract Management team, this role will require an individual with proven experience providing quality-assured and timely administration support and will be able to work closely with internal and external stakeholders including Local Government, contract managers, and valuers to ensure deliverables are completed in a timely manner and VGV's obligations are fulfilled.Daily administration of general administration and correspondence between all stakeholders.Screening and attending to a broad range of enquiries and telephone requests and ensuring follow-up action is taken.Liaising with internal and external organisations and individuals at all levels within the private and public sector on sensitive and confidential matters.Provide a range of administrative tasks including processing invoices, actioning and distributing mail as required.Arrange meetings, functions, and valuation conferences for VGV including VCAT and court attendances. Attend as required.Key Selection CriteriaDigital and Technological Literacy (Foundational) - Has a broad understanding of megatrends in the digital and technology space e.g. Internet of Things, Robotic Process Automation, Machine Learning, Cybersecurity.Project Management (Foundational) - Has the ability to manage or provide support to multi-discipline teams within Valuer-General Victoria.Planning and Organising (Applied) - Develops and implements systems and procedures to guide work.Communication (Foundational) - Clearly and confidently conveys valuation concepts and policies to staff, clients, and stakeholders.Qualifications and ExperiencesAppropriate qualification in business administration would be advantageous.Knowledge of government processes and business systems and suite of tools currently in use for Word processing, report and brief writing, IT, HR, procurement, and finance systems.What we offerMeaningful work making Victorian communities more accessible and liveable.Professional growth and development opportunities across the department and the wider Victorian Public Service.A hybrid working model focused on collaboration and teamwork.Optimal work-life balance initiatives including flexible working arrangements.We prioritise the development of a safe and inclusive culture.Culture ValueWe are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.How to ApplyApplications close 11.59pm on Wednesday, 20 November 2024. All Applications should include a resume and a cover letter.For further information about the role please contact Alison M Spilsbury, Coordinator Rating Authority Valuations Administrations via email ****** applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Transport and Planning will be treated in the strictest confidence.Please let us know by phone or email if you need any adjustments to fully participate in the recruitment process. If you require the ad or any attachments in an accessible format (e.g., large print) due to viewing difficulties or other accessibility needs, we are happy to accommodate.Non-DTP Employees (Including VPS outside of DTP)Create an account by clicking the 'Apply' button and follow the prompts. For help, click here for Quick Reference Guide.Job type: Ongoing - Full TimeJob classification: VPSG3Contact: ****** - Coordinator Rating Authority Valuations Administrations
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