Role
The Project Officer collaborates with Project Leads and Project Managers to support the timely and budget-compliant delivery of road and bridge improvement projects, ensuring they meet client requirements.
They assist in assessing progress claims and variations, monitor and report on project performance, and prepare contract and project documentation.
The Project Officer may also be responsible for delivering non-complex projects under the guidance of more experienced Project Leads and Project Managers.
Position Outcomes / Accountabilities
Effective Project Delivery – Under direction, ensures that non-complex capital delivery projects are on time and meet client requirements. Effective Project Support – Has prepared and keeps up to date project plans and project documentation under guidance. Has accurately assessed project status. Has prepared accurate responses to project queries, both contractual and in responding to customers. Quality and Risk Management – The incumbent ensures that projects meet and are delivered in accordance with project management, financial, risk, quality, safety procedures and policy and complies with regulations. Accurate Project Report – Has accurately provided quality, timely reports on physical and financial progress of the project. Customer Services – Keeps internal stakeholders and customers informed about the status of the project and supports resolution of customer queries or concerns. Key Selection Criteria – Summary
An ideal candidate should excel in project delivery, defining tasks, coordinating teams, and monitoring progress to ensure outcomes are met. They will possess foundational critical thinking and problem-solving skills, using policy guidelines and seeking guidance when needed. With strong interpersonal skills, they understand stakeholder motivations and tailor communications accordingly. Contributing to innovation and continuous improvement whilst maintaining quality under time pressure, the ideal candidate will demonstrate applied business and commercial acumen, understanding operational costs and ensuring efficiency. When working with external vendors, they maintain a good grasp of engagement terms and hold all parties accountable for delivering as agreed.
Personal Attributes
An ideal candidate should work well with others to achieve team goals, sharing information and recognising contributions while stepping in to assist when needed. They should quickly adapt to changing priorities and collaborate comfortably with external teams. They understand how their work aligns with organisational objectives, take responsibility for their actions, and demonstrate a strong commitment to completing tasks effectively.
Qualifications and Experience
Mandatory – Experience at managing infrastructure projects. Desirable – A relevant tertiary degree in engineering, project management or significant and equivalent experience. What we offer
Meaningful work making Victorian communities more accessible and liveable. Professional growth and development opportunities across the department and the wider Victorian Public Services. A hybrid working model focused on collaboration and teamwork. Optimal work-life balance initiatives including flexible working arrangements. Opportunity to work across multiple urban and suburban hubs. We prioritise the development of a safe and inclusive culture.
Culture Value
We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.
How to Apply
Non-DTP Employees (Including VPS outside of DTP) create an account by clicking the 'Apply' button and follow the prompts. For help, refer to the Quick Reference Guide. Applications close at 11:59 PM on Monday, 26th of August 2024. Please include a resume and cover letter. All applications must be submitted through the online portal. We're unable to consider email or manual applications. For more information, contact: Peter Cowie – Team Leader Regional Projects via or 0436 023 390 (Geelong/Ballarat). Preferred applicants will need to complete a police check and other pre-employment checks. Your information will be treated confidentially. If you require additional adjustments across the recruitment process or accessible formats of this ad, please contact us by phone or email.
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