Project Manager, Pds Projects

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Business unit: Project and Development Services
Reporting to: Senior Project Manager / Project Director / Commercial Manager / State Director
Direct reports: Team consisting of 1. Assistant Project Managers 2. Project Coordinators
Duties & responsibilities:
Ensure monthly project deliverables are completed, including Project Delivery Plans, Monthly Status Reports, Anticipated Cost Reports, Meeting Agendas and Minutes. Responsible for the planning and delivery of projects, directing and contributing to a multi-disciplinary project team in the execution of all aspects of project delivery from initiation, planning, design, approvals through to delivery of infrastructure projects and services. Collaborate with internal and external stakeholders to formulate and implement plans, programs of work, and solutions with a focus on sustainability and incorporating research into the project planning process. Identify project funding and manage allocated project budgets, including revenue and capital expenditure, to ensure project performance against budget. Manage and evaluate infrastructure procurement and contract management activities, including the procurement and management of consultant design teams, ensuring compliance with all approved governance processes relevant to NSW planning government policies, laws, and regulatory requirements. Develop and deliver innovative and proactive project briefs and establish and maintain a strong project management framework to enable the monitoring of key milestones and critical risks and the management of significant physical and financial resources. Proactively and effectively identify and manage key project risks to ensure ongoing performance of individual aspects of the projects and ensure a safety-first approach to project delivery. Develop and oversee the market approach and the procurement process for all required project works, services, and construction. Develop project documents including plans, reports, evaluations, and briefings relating to project outcomes, activities, progress, budget, and risks. Provide administrative support to project activities including community engagement, development of community plans, delivery of training, education, and capacity/resilience building initiatives and partnership development, as required. Deliver seminar and training sessions where required to support and facilitate the development of major projects. Review, analyze, and develop effective communication strategies across NSW Sector with key stakeholders, ensuring these are developed and executed considering changes in established milestones or challenges which may affect the outcome of a project or date of completion. Establish project budget in accordance with client requirements. Manage and forecast expenditure to achieve completion within budget. Establish a detailed overall project program that sets clear milestones and objectives to ensure successful project delivery. Establish an accurate and up-to-date risk register. Preparation of PCG (Project Control Group) reports and attend PCG meetings as required. Chair weekly project meetings as required. Ensure timely issuance of meeting minutes and agendas. RFP (Request for Proposal) preparation, scope writing, and tendering. Lead value engineering, buildability analysis, and assist in critically reviewing the design and documentation to minimize risk and maximize outcomes. Contract negotiation and award. Contract administration, ensuring contracts with clients, consultants, and suppliers are properly executed and maintained. Carry out contract administration of all vendors professionally and in accordance with legal requirements to protect the commercial interests of the client and Jones Lang LaSalle.
Establishing and maintaining anticipated cost reports, including cash flows and accruals. Ensuring invoices from vendors are submitted in a timely manner to both the clients and JLL accounting. Reviewing and providing recommendations on variations. Collecting and vetting appropriate supporting documentation for submission to clients. Obtaining timely client approvals.
Implementing and maintaining JLL Health Safety and Environmental systems and take responsibility for areas under your direction. Ensure attention to details on all deliverables and the overall quality of final products positively represents JLL. Ensure a Safety and Environmental Plan is in place and is actively complied with by yourself and others. Be able to effectively run project in the absence of the Senior Project Manager or Director. Management of completion of the project close out:
Contractual documents (as-builts, deeds of release, client training, etc.) Performance objectives:
Within each project, ensure an effective organization structure for reporting, communication, and working procedures. Work with senior team members to assemble and effectively lead consultants, contractors, and suppliers to achieve the best possible performance from all members of the project team. Take a proactive role in assisting the senior team members to deliver a successful project(s). Represent the client's best interests from inception to completion of the project. Maintain a positive client relationship. Work with the project team to achieve the best possible performance from all members. Represent and promote the company throughout the project. Accurate and timely project reporting. Ensure repeat business from existing clients. Produce detailed monthly reports for projects covering safety, environment, program, resources, budgets, risk, and profitability. Manage the construction phase of the project and ensure Jones Lang LaSalle is providing appropriate supervision commensurate with our role. Implement an appropriate quality control system. Identify, mitigate, and report on project risks to ensure the delivery of projects on time and under budget. Utilize Jones Lang LaSalle technology including Clarizen, Jaggaer, Project Toolkit. BUSINESS OUTCOMES:
Develop relationships with other business lines within JLL. Where possible introduce opportunities to other business lines within Jones Lang LaSalle. Develop relationships with existing clients to increase the profile and exposure of Jones Lang LaSalle. Manage project revenue and payment cycles to avoid bad debt. Assist in the preparation of EOI's and pricing submissions to clients to win new work. Assist in the development of quality templates for use by others using Project Toolkit. Assist in external industry award nominations to promote the business within the industry. LEADERSHIP:
Create an environment where all team members are encouraged to contribute. Set objectives and measurable goals and motivate the project team to achieve them. Act as a leadership role model for Jones Lang LaSalle by always embracing Jones Lang LaSalle's Values: Teamwork, Ethics & Excellence. Coach and develop staff and provide regular feedback and guidance. PERSONAL EFFECTIVENESS:
Set stretch targets for self and others, and rigorously monitor and manage individual and team performance. Develop and monitor plans for team operations. Seek advice and collaborate with other senior staff in exploring solutions to problems and areas of risk that arise. Delegate to others in the team in a logical and effective manner that empowers positive contribution. Be prepared to make tough decisions that resolve problems or improve operations. RELATIONSHIP BUILDING:
Promote open, constructive, and collaborative relations with superiors, subordinates, peers, and clients. Gain the respect of Jones Lang LaSalle people, clients, and where appropriate, the broader business community. COMMUNICATION:
Regularly communicate plans and performance in a clear and motivational manner to members of the team. Maintain positive lines of communication with clients and other stakeholders. Listen effectively and communicate through actions and example. Analyze completed projects to promote successes and lessons learned, including case studies to the greater business. Confidently manage project delivery from inception to closure. Proficiency in the use of Microsoft Office Suite, SharePoint, Microsoft Project, and experience in managing cost reporting systems. Experience using Aconex would be regarded well.
Understand the legal environment for each project in respect of planning, commercial aspects, and delivery constraints. Demonstrated level of expertise and experience in the complete development cycle, including but not limited to brief preparation, design management, planning, marketing, procurement, delivery, and close out. Proven experience working on projects that require State Significant Development Application and a sound understanding of the process in relation to large-scale projects would be beneficial. Effective communication skills, a collaborative style, and demonstrated ability to engage and negotiate effectively with multiple stakeholders concurrently is essential. Demonstrated knowledge of the management of public realm and high-profile mixed-use spaces. Proven ability to work under broad direction, exercise judgement and delegated authority, identify and mitigate risks, manage multiple concurrent priorities to achieve objectives within budget and time constraints. Proven commercial acumen and negotiation skills. Adheres to Work, Health, and Safety legislative frameworks and actively demonstrates a safety always' approach. Ability to carry out commercial negotiations with contractors, suppliers, consultants, and authorities within established limits of authority. Understand our obligations for complying with ISO14001, ISO45001, ISO9001 and Environmental Health and Safety legislation generally. Assist in maintaining accreditations where applicable. Ability to assess client's basic needs and project constraints. Ability to assist in the commercial assessment of new projects. Have a detailed understanding of different delivery methods, e.g., Project Management, Construction Management, Managing Contractor, and Warranted Price, Lump Sum, etc. Ability to assist in the preparation of project proposals and the delivery of presentations that may be required as part of securing new work. Employee specification:
A degree in a relevant Project or Construction Management related discipline or related field and six (6) years' experience, or a combination of formal education and experience in excess of ten (10) years, four of which must be related to Design, Construction, or Project Management or Development Planning.
Location: On-site Sydney, NSW
If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!
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