About Us Thomas Global Systems designs, manufactures and supports innovative and dependable aviation, defence electronics and training simulation solutions for commercial and military customers worldwide. This Systems Engineering position will support projects within our Simulation and Training Solutions business.
About the Role The Project Coordinator will support project managers in coordinating and managing project activities to ensure successful project execution. This role will involve administrative tasks, scheduling, and assisting with project management activities to enhance team efficiency and project outcomes.
Key Responsibilities: 1. Administrative Support:
- Coordinate meetings, including preparing agendas, taking minutes, and tracking action items.
- Manage project documentation, ensuring all materials are up-to-date and accessible.
- Support in the administration of the project systems, sharepoints and dashboards.
2. Scheduling
- Assist in the development and maintenance of project schedules.
- Coordinate schedule status reviews with project team members.
- Ensure timely communication of schedule changes to relevant stakeholders.
3. Project Management Assistance:
- Prepare project reports and presentations for project management reviews and status updates.
- Coordinate with team members to gather updates and maintain project dashboards.
- Review, coordinate and track status of contract deliverables such as CDRLs and other documentation.
- Coordinate project risk reviews and identify potential project risks and issues, and support mitigation strategies.
4. Communication:
- Serve as a point of contact for project-related inquiries.
- Facilitate communication between project managers, team members, and external stakeholders.
- Assist in the preparation and dissemination of project communications.
5. Continuous Improvement:
- Support the implementation of project management best practices and methodologies.
- Contribute to process improvement initiatives to enhance project efficiency.
Required Skills, Experience and Behaviors: Tertiary qualified or studying Engineering or Project Management preferred.Previous experience in project administration, scheduling or a similar role.Ability to manage multiple tasks and priorities in a fast-paced environment.Familiarity with project management principles and methodologies is a plus.Previous use of JIRA, MS Office Suite and SharePointStrong organisational skills and driven to deliver on project outcomesProvide a high standard of customer service in the delivery of duties to support the organisation and meet our customer's needs. Working with us Our people and culture are key to our purpose and success. We have a passion to perform and deliver exceptional results. Our leadership is open and collaborative, we hire talented people and trust them to be great. Our people are rewarded with competitive remuneration, engagement activities, recognition and opportunities for learning and development.