The driving force behind our success has always been the people of AspenTech. What drives us, is our aspiration, our desire and ambition to keep pushing the envelope, overcoming any hurdle, challenging the status quo to continually find a better way. You will experience these qualities of passion, pride and aspiration in many ways — from a rich set of career development programs to support of community service projects to social events that foster fun and relationship building across our global community.
The Role
The Senior Facilities Coordinator is responsible for handling all facilities-related issues and programs with minimal supervision at the Mexico City office.
Your Impact
Performs general maintenance including but not limited to furniture moves, carpentry and painting functions as needed; reception/lobby activities; mailroom activities at the office including incoming and outgoing postal and express mail, and shipping services.
Coordinates with maintenance and cleaning companies to ensure issues are resolved (e.g., lights, hot/cold calls, restroom and kitchen issues, general building conditions).
Communicate/coordinate work activities with business units, landlord's representatives and vendors.
Work with the Director of Real Estate & Facilities and the Associate Manager in allocating space, furniture and equipment to meet business requirements while maintaining the company's office standards and working within approved budgets. Plan, schedule, coordinate and monitor all facility moves, adds, changes and maintain accurate charts of all office seating assignments.
Monitor the ICS facility request queue and ensure all tickets assigned are resolved as appropriate and in a timely fashion.
Ensure the office is appropriately stocked with office, stationary, shipping and kitchen supplies. Screen requests from departments and employees for small office equipment and supplies and fulfill as appropriate within budget and established standards and guidelines.
Responsible for the proper operation of security access system ensuring access points are secured, access cards and keys are issued according to established guidelines and accurate inventory of security badges and keys are maintained and controlled including the issue and retrieval of temporary and visitor badges.
Liaise with landlord's site security to ensure that security policies and procedures are adhered.
Respond to after-hours emergencies and work with building management, IS and Aspen management as appropriate to minimize risk of loss of company assets or business interruption.
Responsible for coordinating all Health, Safety and Environment (HS&E) including compliance with local regulations and ensuring all standard precautions, evacuation, and resumption plans are in effect for fire and other emergency situations (exit plans, fire warden training, fire drills). Maintain HQ facility manual and maintain up-to-date facilities information on company intranet site.
What You'll Need
3+ years in facilities, building management, or administration
Ability to work independently and demonstrate initiative to resolve issues in a timely manner and/or escalate to management.
Organizational, planning and prioritization skills.
Strong computer skills and proficiency using Microsoft Outlook, Excel, Oracle, Word and PowerPoint.
Excellent written and verbal communication and interpersonal skills with an aptitude for building and maintaining business relationships.
Ability to interface with people at all levels of the organization.
Ability to manage multiple projects, tasks and assignments in a fast paced, exceedingly dynamic environment while adhering to strict timelines.
Ability to occasionally work outside of regular business hours.
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