Are you based near Harwell, Didcot?
Are you looking to join an innovative and exciting company that strives to reach the universe?
Your place is with us!
We are currently recruiting for an Office Assistant to support the management of our office based in the Harwell Science and Innovation Campus.
If you want to know more about us go to GMV website.
WHAT CHALLENGE WILL YOU BE TAKING ON?
In our team in the UK, you will be reporting to the Facilities Manager, and your primary responsibility will be to effectively manage the daily operations of the Harwell office. You will be a key influencer in ensuring that we create the best place to work for our employees, by building and maintaining an attractive place to work.
Office Management
Be the first point of contact and manage all office related matters
Ensure that office related stock is well maintained at all times (kitchen supplies, office stationery, etc)
Review existing and develop new office procedures to promote consistency, quality and good customer service
Create and manage office communication boards
Support and manage the property (Landlord and building) related matters
Manage and maintain purchasing and logistics
Ensure the office space is well maintained – take pride in creating a great working environment for staff and a presentable space for visitors
Health and Safety
Manage the Health and Safety policies and procedures for London office, incl. regular staff & visitor communication, new staff safety briefings
Work with the HR Business Partner to ensure clear and consistent delivery of specific H&S initiatives
Perform regular safety maintenance reviews of the office environment, review findings with Facilities Manager and complete resulting actions
Act as the Fire Marshall and First Aider for the Harwell office.
Ensure that the business is compliant with the number of first aiders and fire marshals
Co-ordinate evacuation drills with the Landlord
Maintain the accident book and first aid box
Manage the annual health and safety and fire inspections.
Review and update risk assessment and action findings
WHAT DO WE NEED IN OUR TEAM?
We are looking for an experienced Office Manager with the below knowledge:
Previous experience in an Office Assistant role (managing corporate office)
Previous experience of supporting the facilities team in a corporate, entrepreneurial and fast-paced environment
Experience of establishing processes from ground zero
Experience of making considered judgement calls independently
Excellent English (spoken and written)
Proficient knowledge of Microsoft Office suite, in particular MSWord and PowerPoint
Experience in writing business communications
Excellent planning & execution skills
WHAT DO WE OFFER?
Personalized career plan development, training and language learning support.
National and international mobility. Do you come from another country? We can offer you a relocation package.
Competitive compensation with ongoing reviews, flexible compensation and discount on brands.
Wellbeing program: Health, dental and accident insurance; free fruit and coffee, physical, mental and financial health training, and much more!
We promote equal opportunities in recruitment, and we are committed to inclusion and diversity.
WHAT ARE YOU WAITING FOR? JOIN US
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