At Siemens Mobility, we empower transport providers worldwide to realize sustainable mobility solutions. As a leading technology company, we combine the real and digital worlds like no other in rail. In an open ecosystem, we bring together rolling stock, rail infrastructure, customer service, and software to enable sustainable, comfortable and cost-effective rail traffic today. Create a better tomorrow with Siemens Mobility today. In this role, you will be a key support to our warehouse operations, handling specialized administrative tasks to ensure smooth daily workflows and efficient coordination across our Mackay office and warehouse. Your responsibilities will include but are not limited to: Warehouse Reception and Visitor Management: Greet visitors and manage the warehouse reception area, oversee sign-in sheets, scan timesheets and pre-start forms, and coordinate incoming and outgoing deliveries and dispatches. Warehouse Logistics and Inventory Coordination: Organize and manage freight and transport, monitor stock levels of warehouse essentials such as PPE, amenities, workshop stationery, gas, and tools, and support the on-site IT needs for the warehouse, including laptops and phones. Work Order and PO Management: Generate and track work orders, handle supplier purchase orders in systems like Phoenix and SAP EDI, and manage goods receipting and order confirmations to maintain warehouse operations. Data Entry and Records Management: Perform accurate data entry for timesheets, maintain and scan records of work orders, track expenses for warehouse staff, and perform monthly credit card reconciliations for operational costs. Client and Supplier Coordination: Oversee client invoicing and close out work orders, maintain communication with suppliers, and ensure smooth transaction processing aligned with warehouse activities. Employee Onboarding and Travel Coordination: Assist with onboarding new warehouse employees, provide leave coverage support, and handle travel bookings and other administrative tasks essential to warehouse operations. We don't need superheroes, just super minds. Minimum Requirements: Previous experience in an office administration background required Why you'll love working for Siemens Mobility: We live and foster an ownership culture in which every employee takes personal responsibility for our Company's success. We invest in our team members, offering a wide variety of development opportunities. Below are some of the other benefits we offer to our employees: Flexible working arrangements National & International opportunities Positive, inclusive and relaxed working environment Industry leading parental leave package Novated leasing available Employee discount program Siemens Share Options Make your mark in our exciting world at Siemens. Siemens prides itself on its diverse workforce. Siemens has been recognised as ahead of its time for many reasons, and our progressive policies are one of them. We encourage applications that reflect the diversity of the communities within which we work, and we actively promote this through the recruitment of those who identify as Indigenous or Aboriginal/Torres Strait Islander. We are a proud equal opportunity employer, where we continue to push for a work environment of diversity and inclusion. We believe that differences in personalities, thoughts, and ideas are important, and that is why we know diversity and inclusion are very important in helping realise the potential of our people. As part of our Ownership culture, Siemens supports reasonable flexible working practices that empower our employees to best meet work and personal commitments. #LI-SI
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