Executive Support Officer (003087) and (003243)
Department of Premier and CabinetOffice of the SecretaryApplications must be submitted by Sunday 18 August, 2024 11:55 PM AESTAward/Classification:
Tasmanian State Service Award - General Stream Band 4$80,593.00 to $92,764.00 per annumEmployment type:
Permanent, flexible, Permanent, full-timeRegion:
SouthLocation:
HobartThe Executive Support Officer will have a passion for taking a client-centred approach to providing high level administrative coordination, ensuring administration processes meet specified standards, requirements, and timeframes.
Key functions include working as part of a small team to manage the daily flow of departmental information between the department's business units, Office of the Secretary, Executive team, and Ministerial offices in a time-critical environment.
The Executive Support Officer may be required to provide administrative support both within the Department or deployed in a portfolio Minister's office.Hours per fortnight
Up to 73.5 hours - flexible options available.Duties
Provide comprehensive administrative and executive support to the Secretary and other senior staff including diary management; managing internal and external emails, correspondence and briefing material; control of incoming calls; travel and event arrangements; and other administrative services to optimise timely and efficient outcomes.Manage the detailed planning, organising and coordination of administrative requirements related to the OTS, including the initiation and timely preparation of documents of a highly confidential nature, monitoring the preparation of correspondence and referral of matters for comment or further action to the appropriate Division, Branch or Officer.Monitor the flow of documents into and out of the Office.
Monitor the quality of documentation and communications submitted for the Secretary's approval; and provide guidance and direction to other staff to ensure the quality standards of the Department are met and maintained.Serve as the first point of contact for the Secretary's office and undertake high level liaison with Ministerial Offices, other Departments, private organisations, senior Departmental staff and the general public to obtain information, ensure timely responses to enquiries and maintain workflow.Manage small projects, undertake research and prepare adhoc reports as required.Assist with the management of financial and physical resources associated with the functions of the Office of the Secretary.
Maintain adequate stocks of office supplies and authorise minor purchases on behalf of the Office of the Secretary.Assist in processing and dealing with the Premier's (and DPAC Ministers), and DPAC's Secretary's correspondence and other information/material.The incumbent can expect to be allocated duties, not specifically mentioned in this document, that are within the capacity, qualifications and experience normally expected from persons occupying positions at this classification level.Download the Statement of Duties and any Associated Documents
Electronic submission of application is preferred, please click the blue 'Apply Now' button.You will be prompted to upload a 1-2 page short application outlining your experience, skills and knowledge as they relate to the Statement of Duties and a resume.Please note that we do not require a separate statement addressing the selection criteria.Review the Statement of Duties and consider if you meet the requirements.Speak to the Contact Officer if you have any questions.Submit your application including any additional documents as specified in each individual job vacancy notice.
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