Executive Support Officer (003087) and (003243)Department of Premier and Cabinet
Office of the Secretary
Applications must be submitted by Sunday 18 August, 2024 11:55 PM AEST
Award/Classification:Tasmanian State Service Award - General Stream Band 4
$80,593.00 to $92,764.00 per annum
Employment type:Permanent, flexible, full-time
Region:South
Location:Hobart
The Executive Support Officer will have a passion for taking a client-centred approach to providing high level administrative coordination, ensuring administration processes meet specified standards, requirements, and timeframes. Key functions include working as part of a small team to manage the daily flow of departmental information between the department's business units, Office of the Secretary, Executive team, and Ministerial offices in a time critical environment. The Executive Support Officer may be required to provide administrative support both within the Department or deployed in a portfolio Minister's office.
We are committed to putting the rights and wellbeing of children and young people at the centre of what we do. We will employ the right people. We will embed a culture of self-reflection and continuous improvement. We will have the courage to change what needs to be changed. Our people will be equipped with the skills to recognise and respond to signs of harm. Together, we're creating a place where all children and young people are safe from harm.
Hours per fortnightUp to 73.5 hours - flexible options available.
DutiesProvide comprehensive administrative and executive support to the Secretary and other senior staff including diary management; managing internal and external emails, correspondence and briefing material; control of incoming calls; travel and event arrangements; and other administrative services to optimise timely and efficient outcomes.Manage the detailed planning, organising and coordination of administrative requirements related to the OTS, including the initiation and timely preparation of documents of a highly confidential nature, monitoring the preparation of correspondence and referral of matters for comment or further action to the appropriate Division, Branch or Officer.Monitor the flow of documents into and out of the Office. Monitor the quality of documentation and communications submitted for the Secretary's approval; and provide guidance and direction to other staff to ensure the quality standards of the Department are met and maintained.Serve as the first point of contact for the Secretary's office and undertake high level liaison with Ministerial Offices, other Departments, private organisations, senior Departmental staff and the general public to obtain information, ensure timely responses to enquiries and maintain workflow.Manage small projects, undertake research and prepare adhoc reports as required.Assist with the management of financial and physical resources associated with the functions of the Office of the Secretary. Maintain adequate stocks of office supplies and authorise minor purchases on behalf of the Office of the Secretary.Assist in processing and dealing with the Premier's (and DPAC Ministers), and DPAC's Secretary's correspondence and other information/material.The incumbent can expect to be allocated duties, not specifically mentioned in this document, that are within the capacity, qualifications and experience normally expected from persons occupying positions at this classification level.Download the Statement of Duties and any Associated DocumentsElectronic submission of application is preferred, please click the blue 'Apply Now' button. You will be prompted to upload a 1-2 page short application outlining your experience, skills and knowledge as they relate to the Statement of Duties and a resume.
Please note that we do not require a separate statement addressing the selection criteria. If you have any difficulty uploading your application, please contact us prior to the closing date on (03) 6270 5607 or (03) 6270 5599.
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