Having a diverse workforce that represents the wider Tasmanian community is very important to us and we actively encourage applications from people with disabilities, from culturally and linguistically diverse backgrounds, people who may identify as LGBTQI+, and all genders. We recognise the value, unique skills and knowledge that Aboriginal employees bring to the workplace and welcome and encourage applications from Aboriginal people.We are committed to putting the rights and wellbeing of children and young people at the centre of what we do. We will employ the right people. We will embed a culture of self-reflection and continuous improvement. We will have the courage to change what needs to be changed. We will regularly review our policies and structures through a child and youth safety lens. Our people will be equipped with the skills to recognise and respond to signs of harm. We are growing a culture where everyone takes responsibility, shares information, and speaks up if something doesn't seem right. Together, we're creating a place where all children and young people are safe from harm.We support reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact person listed for this vacancy.We understand that people have different needs to manage their work and life and to support people we embrace the benefits of flexible working arrangements. Talk to us about how this could work for you.Hours per fortnight: Up to 73.5 hours - flexible options available.Duties
Provide comprehensive administrative and executive support to the Secretary and other senior staff including diary management; managing internal and external emails, correspondence and briefing material; control of incoming calls; travel and event arrangements; and other administrative services to optimise timely and efficient outcomes.Manage the detailed planning, organising and coordination of administrative requirements related to the OTS, including the initiation and timely preparation of documents of a highly confidential nature, monitoring the preparation of correspondence and referral of matters for comment or further action to the appropriate Division, Branch or Officer.Monitor the flow of documents into and out of the Office. Monitor the quality of documentation and communications submitted for the Secretary's approval; and provide guidance and direction to other staff to ensure the quality standards of the Department are met and maintained.Serve as the first point of contact for the Secretary's office and undertake high level liaison with Ministerial Offices, other Departments, private organisations, senior Departmental staff and the general public to obtain information, ensure timely responses to enquiries and maintain workflow.Manage small projects, undertake research and prepare adhoc reports as required.Assist with the management of financial and physical resources associated with the functions of the Office of the Secretary. Maintain adequate stocks of office supplies and authorise minor purchases on behalf of the Office of the Secretary.Assist in processing and dealing with the Premier's (and DPAC Ministers), and DPAC's Secretary's correspondence and other information/material.The incumbent can expect to be allocated duties, not specifically mentioned in this document, that are within the capacity, qualifications and experience normally expected from persons occupying positions at this classification level.How to apply:Electronic submission of application is preferred, please click the blue 'Apply Now' button. You will be prompted to upload a 1-2 page short application outlining your experience, skills and knowledge as they relate to the Statement of Duties and a resume.Please note that we do not require a separate statement addressing the selection criteria.If you have any difficulty uploading your application, please contact us prior to the closing date on (03) 6270 5607 or (03) 6270 5599.For more information:Lydia HorneManager, Office of the ******: (03) 6270 5571
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