Job no: 0063883 Location: Parkville Role type: Full-time; Continuing Department: Office of the Provost Salary: UOM 6 – $96,459 – $104,413 p.a. plus 17% super
About the Role We are seeking an experienced Executive Assistant to provide exceptional executive and administrative support to the Chief People Officer (CPO) and Portfolio Manager within the CPO office. In this pivotal role, you will manage calendars, coordinate meetings, arrange travel, oversee financial processes, and draft key documents and communications. You will also engage with senior stakeholders across the broader CPO leadership team to help deliver on the strategic priorities of the CPO and the People team.
Your responsibilities will include:
Provide high level administrative support to ensure the efficient running of the day-to-day activities for the CPO and the Portfolio Manager in the CPO office.
Work closely with the Portfolio Manager to coordinate project updates, delivery, and reporting to the University.
Develop, document and maintain procedures and protocols for effectively managing the CPO's email mailbox.
Draft email correspondence and communications bulletins on behalf of the CPO.
Expert calendar management, using initiative to resolve any conflicts and exercising judgment on priorities and ensuring priorities are always met and proactively considering and managing forward planning of critical events.
Who we are looking for You are a seasoned Executive Assistant or Officer with a proven ability to support multiple senior leaders, known for your skill in managing priorities, organising tasks, and handling emails and communications with efficiency. Exceptional written and verbal communication skills are essential to ensure all correspondence is handled efficiently, with meticulous attention to detail and accuracy.
Ideally, you will have experience in a large, complex organisation and possess a solid understanding of governance. You should be comfortable working in a fast-paced environment, demonstrating resilience, confidentiality, and professionalism in high-pressure situations.
You will also have:
Substantial experience in delivering a full range of high-level administrative and executive support to senior executives.
Demonstrated high level of self-motivation and flexibility with the ability to anticipate needs and respond to changing priorities and work both independently and as a member of a team and use initiative to resolve issues.
Experience in the establishment and maintenance of complex administrative systems and procedures.
Comprehensive knowledge of Microsoft Suite, Zoom, and other software applications.
Experience in processing the company's credit card, issuing and managing invoices.
What we offer you! In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services, and discounts on graduate courses. For more information check out our benefits page!
Join Us! If you feel this role is right for you, please apply with the following documents:
Resume
Cover Letter outlining your interest and experience
Please note that you are not required to respond to the selection criteria.
Please ensure that you apply through the Apply Now button at the bottom of this advertisement. However, if you have any questions regarding the recruitment process, please feel free to contact Ivanka Yan via email at ******, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
Please note that in the event of sourcing a suitable candidate, the closing date for applications may be brought forward, and the job vacancy may be closed. Therefore, we encourage interested individuals to submit their applications promptly.
Advertised: 20 Sep 2024 12:05 AM AUS Eastern Standard Time Applications close: 02 Oct 2024 11:55 PM AUS Eastern Standard Time
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