About Avant Avant is Australia's leading medical defence organisation with a proud heritage of protecting Australian medical professionals for over 125 years. Avant now represents 80,000 health practitioners and medical students across every state and territory, delivering market leading products and services to meet their professional, personal and practice needs. Building on this heritage, our vision is to be the most trusted professional partner in supporting doctors throughout their lives and careers. As a mutual organisation, owned by members and run purely for their benefit, our members are at the centre of all we do. As well as providing products and services to our member, we play a broader community role by advocating for improvements in the healthcare system and in quality, safety and professionalism in medicine, through delivering education and research activities. As an Executive Assistant you will be a valuable member of a dynamic collaborative and supportive team, providing executive support to our Chief People Officer (CPO). This is a permanent, full time opportunity based in our Darling Park, Sydney CBD offices. To be successful in this role, you will have the ability to work independently in a fast-paced environment with extensive experience supporting at the group executive or c suite level. Key responsibilities for this role include:Providing efficient and varied executive and administration support while preserving confidentiality and professionalism;Proactively manage the CPO's mailbox and calendar, prioritising emails, flagging urgent matters, and responding on their behalf where appropriate. Run interference by filtering out non-essential inquiries and ensuring critical communications are handled promptly and efficiently.Handle sensitive and confidential information, ensuring that all People & Culture related data, including employee records, contracts, or organisation strategies, are securely managed and only accessible to authorised personnel.Responding proactively to changing circumstances and competing priorities within strict deadlines;Coordinating meetings, preparing agendas and drafting minutes, tracking and follow up of action items;Organise travel and accommodation.Collate invoices, prepare monthly expense reports for CPO.Coordinating internal communications;Organise team events and social activities such as monthly birthday celebrations, team lunches and dinners, off-sites, catering and venue hire as required.Keeping the intranet up to date for the division or as requested.Undertake any other administrative or support activities as required.Providing support to wider senior leadership team as required including assistance on strategic projects.The successful applicant will have:Demonstrated experience as an Executive Assistant at a senior executive/ group executive or c suite level;Strong organisation and coordination skills with the ability to multi-task and to meet deadlines;Excellent administrative skills with strong attention to accuracy and detail;Professional, calm, and 'can-do' approach to everything they do;Demonstrated success in working collaboratively;Excellent communication skills, with the ability to communicate at all levels;Fast and accurate typing skills with an advanced knowledge of Microsoft OfficePeople person who contributes to workplace cultureResilient and adaptable to fast-pace environmentProactive self-starter who takes initiativeAbility to stay calm while working under pressureStrong multi-tasking and organisational skillsNatural problem solverStrong attention to detailWhy work at Avant? At Avant, our people are the centre of everything we do for our members. We offer a range of benefits and opportunities to enable you to make a difference, learn, and grow in your career. We value our people by offering an inclusive workplace with a diverse range of benefits, flexible working options, career development, and internal mobility opportunities. Our flexible working arrangements are designed to enable genuine work-life balance. Your development is our priority and we have a variety of learning and development programs that will support you in your career. We offer support to our people via Employee Assistance Program (EAP), Health and Wellbeing programs, Tertiary Education Sponsorship and Support. We have a diverse and connected work environment where your contribution and ideas will be valued and respected and make a real difference to the lives of others. For further information, please contact our Careers team at ******. Please note: Avant Mutual is a vaccinated employer. Prior to the commencement of your employment by Avant, you are required to be fully vaccinated against the Covid-19 virus or have a medical certificate stating that you cannot receive a Covid-19 vaccination for valid medical reasons.
#J-18808-Ljbffr
