Office Management (Administration & Office Support)About the CompanyA boutique global investment management firm provides tailored investment solutions to institutional clients, private wealth clients, and individuals. Headquartered in the Sydney CBD, they excel in delivering personalized strategies across various asset classes, supported by top-tier research. The company fosters a collaborative culture, focuses on client-centric solutions, and continuously evolves to meet the complex needs of its clients.Your RoleAs an Executive Assistant/Office Manager, the role supports the CEO and senior management, overseeing administrative functions across multiple offices. It offers the opportunity to work closely with leadership, manage a dynamic administrative team, and contribute to a high-performing environment. The team is diverse, collaborative, and committed to delivering top-notch service. There are opportunities for professional growth, flexible work arrangements, and maintaining a balanced lifestyle.Duties and Key ResponsibilitiesManage calendars for the CEO and senior managers, coordinating meetings across time zones.Office management, including vendor and facilities management and company events.Arrange domestic and international travel, including booking flights, accommodations, and preparing itineraries.Oversee and manage two administrative assistants, ensuring smooth office operations.Handle expense reconciliation and financial administrative tasks.Provide administrative support, including preparing presentations, letters, and reports.Facilitate communication across teams and coordinate with stakeholders.Enhance office processes for better operational efficiency.Skills and ExperienceThe ideal candidate is a proactive Executive Assistant/Office Manager with over five years of experience supporting senior executives. They should have exceptional communication skills, the ability to manage multiple priorities, and a collaborative spirit. The right fit would be someone who thrives in a fast-paced environment, values teamwork, and pays attention to detail.5+ years of Executive Assistant/ Office Management experience at the senior executive level.Proficiency in Microsoft Office.Experience managing a team or overseeing office operations.Background in finance or investment management.Event management experience.Benefits and CultureThe firm's dedication to employee development, flexibility, and a supportive team culture has fostered remarkable employee tenure across the board.Competitive salary and annual bonus.Employee discounts and incentives.Centrally located, modern offices.Ongoing training and professional development.Flexible work options and generous leave policies.Comprehensive health and wellness programs.
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