An exciting opportunity waits for an experienced c-suite Executive Assistant to join the executive business support team assisting the Deputy Chief Operations Officer/Executive Director Community Operations (DCEO/COO/EDCoO) and the Director Quality & Safety (DQS). Reporting to the EDCoO and the DQS executives, you will be responsible for providing professional, timely and accurate administrative support to the Executive Team, and the Senior Leadership Team (SLT) of Central Highlands Rural Health (CHRH). Key Responsibilities; Be responsive to all external stakeholders who contact the executive and SLT teams Promote a quality culture within the organisation, highlighting the values of customer service Proactively seek out initiatives to improve the efficiency and effectiveness of the department Prepare correspondence, monthly reports, agendas, presentations and general documents Maintain an electronic diary for the EDCoO and DQS, bringing to her/his attention newly arranged meetings and providing preparation information whenever possible Prepare and manage meeting and event requirements including recording, collating and distribution of meeting minutes, and follow up of actions arising Follow up requests for submissions or information from the EDCoO and DQS to ensure that they meet their obligations Involvement in specific projects as instructed Act as Secretariat for committee or reference groups as directed We are seeking applications from candidates that meet the following Key Selection Criteria; Extensive experience in office administration and/or an Executive Assistant role Excellent written and verbal communication skills Ability to develop and maintain both internal and external relationships Excellent time management and organisational skills, with the ability to prioritise workflow Ability to work effectively both autonomously and within a team environment High level computer skills with intermediate to advanced skills in Microsoft Office, including Word, PowerPoint and Excel, and accurate word processing Experience in diary and meeting management including venue booking, agenda formulation, minute taking and distribution of papers Experience in preparing briefing papers, memos and general correspondence Preferred Exposure to working in a Health organisation Previous participation in project work Details of Appointment Permanent full-time position working 80 hours per fortnight including and ADO each 4 weeks Based at Daylesford Campus Salary: $42.34 Per hour + 11% superannuation + access to salary packaging About CHRH Central Highlands Rural Health (CHRH) is a rural health organisation that operates five campuses across Hepburn Shire and the Macedon Ranges in the Central Highlands of Victoria in Australia, north and north-west of Melbourne. It was formed through the voluntary amalgamation of Hepburn Health Service and Kyneton District Health on the 30 th November 2019. Each of our campuses retains the name of the township in which they are situated - Clunes Health, Creswick Health, Daylesford Health, Kyneton Health, and Trentham Health. How to apply Please apply on the Central Highlands Rural Health website, supplying a current Resume, Cover Letter and answering the Key Selection Criteria. At Central Highlands Rural Health we have a diverse workforce where we value each person's uniqueness. We will embrace diverse life experiences and the perspectives of our people, whilst providing high-quality health care to all members of our community, regardless of age, gender, ethnicity, religion, cultural background, disability, or sexual orientation. Our employees enjoy the benefits of: * Salary Packaging * Flexible working arrangements * Free car parking at all facilities * Wellness Program * Employee Assistance Program All appointments to Central Highlands Rural Health are subject to a satisfactory clearance of a National Police Check and Employee Working with Children Check. Successful applicants will be required to provide evidence of an immunisation assessment prior to commencement. It is mandatory for all employees who work within the Health Care Sector have their COVID-19 and flu vaccinations. Evidence must be provided prior to commencement with Central Health Rural Health. Central Highlands Rural Health committed to Equal Employment Opportunity, ethical practice, and the principles of Cultural Diversity and social inclusion. Selection Criteria Essential: Extensive experience in office administration and/or an Executive Assistant roleEssential: Excellent written and verbal communication skillsEssential: Excellent time management and organisational skills, with the ability to prioritise workflowEssential: Ability to develop both internal and external relationshipsEssential: High level computer skills with intermediate to advanced skills in Microsoft Office, including Word, PowerPoint and Excel, and accurate word processingEssential: Experience in diary management and meeting management including venue booking, agenda formulation, minute taking and distribution of papersEssential: Experience in preparing briefing papers, memos and general correspondenceDesirable: Exposure to working in a Health organisationDesirable: Previous participation in project work Contact Person Phil Catterson Contact Number (03) 5321 6600 Alternate Contact Person Michelle Oliver Alternate Contact Number (03) 5321 6567 Closing Date 11/06/2024 Position Description Executive Assistant EDCoO and DQS_PD_COM0032.v2.pdf Open Please note that this position will close at 11:45pm on the closing date.Please ensure your application is added before this time as we do not accept late applications. #J-18808-Ljbffr
