Fifth Generation Drillers, Proudly Serving New South Wales for Over 100 YearsAt Mannion Drilling, we've been the go-to experts in exploration and water drilling for over a century. Our success is rooted in our dedication to safety, environmental care, and exceptional production standards.With long-standing contracts in the Gunnedah and Mudgee areas, we've built a reputation as a trusted contractor for major mining companies. Our operations are fully equipped with state-of-the-art facilities, from modern administration and training centres to a comprehensive workshop and inventory system.Our team is well-supported, with all the resources needed to succeed. Now, we're looking for a passionate and driven Executive Assistant to play a key role in ensuring everything runs smoothly.Why Join Us?Longstanding Legacy: Be part of a company with over 100 years of expertise in the drilling industry.Supportive Team Environment: Work alongside a dedicated and professional team that values loyalty, honesty, and integrity.Growth Opportunities: With our established presence and expansion, there's plenty of room for career progression.Be a Key Contributor: Your role will directly support operations, making you an essential part of our continued success.We seek a highly organised and proactive EA to support our Operations Manager and Managing Director (MD) and help run the office operations. This role is perfect for someone who excels at multitasking and thrives in a fast-paced environment.Key Responsibilities:Executive Assistance to the Managing Director and Operations Manager:Be the right hand to the Managing Director and Operations Manager, ensuring their day runs smoothly by managing their schedules, handling confidential communications, preparing reports, and assisting with decision-making processes. You will act as a trusted advisor, ensuring timely follow-ups and liaising with internal and external stakeholders on their behalf.HR & Recruitment Support:Assist with administrative HR tasks, including drafting employment contracts, supporting recruitment efforts, and coordinating onboarding processes for new hires.Client & Project Coordination:Coordinate client meetings, liaise with project teams, and ensure clear and consistent communication across different business functions.Why You?To thrive in this role, we are looking for someone who brings:Initiative & Proactivity: You anticipate the needs of the Managers and broader team, always staying a step ahead.Organisational Excellence: You're a master of managing time and tasks efficiently, even when balancing competing priorities.Professional Communication: You can manage sensitive information with discretion and communicate effectively with stakeholders at all levels.Leadership & Collaboration: You lead by example, encouraging teamwork and fostering a positive office environment.Problem-Solving: You're resourceful and can find solutions to challenges as they arise, keeping projects on track.Selection Criteria:Proven experience as an Executive Assistant, supporting senior leadership.Excellent organisational and time management skills.Ability to work independently, take initiative, and anticipate needs.Strong written and verbal communication skills with attention to detail.Proficiency in MS Office, Google Drive, Slack, Click Up, and other office management tools.Experience in recruitment, HR processes, or similar administrative tasks is a plus.A positive, can-do attitude with the ability to foster a collaborative team environment.Your key responsibilities will include:Providing seamless support to the Managers and Leadership team.Delivering exceptional customer service to both internal and external stakeholders.Managing a variety of general administrative tasks, including onboarding, personnel records, and written correspondence.Assisting in strategic decision-making through accurate reporting and information delivery.Reception support and preparing documentation such as reports and memos.What We're Looking For:We need a confident, experienced administrator who can hit the ground running. Someone with a proactive, can-do attitude who thrives in a fast-paced environment and is excited about contributing to our long-term success.Key Attributes:Strong communication skills and a customer-focused approach.Exceptional attention to detail and the ability to make sound decisions under pressure.Proficient in computer literacy and comfortable with new systems.A team player who can take direction and deliver results.Qualifications in Business Administration (or similar) are a plus but not essential.Previous experience in a similar role.Why You'll Love Working With Us:Make an Impact: Be part of a company that values your contribution and supports your professional growth.Career Development: We offer opportunities to grow your skills and advance within our company.Work-Life Balance: Join a team that understands the importance of a balanced lifestyle.If you're ready to take the next step in your career and contribute to the success of a leading drilling contractor, we'd love to hear from you. Please submit your resume and cover letter, addressing the key criteria and telling us why you're the perfect fit for this role.Our Recruitment Process:Only shortlisted candidates will be contacted.Initial phone call with the Recruiter (20 mins).Interview with Managers (1 hour).Harrison Assessment (20 mins).Reference Checks.Job Offer.NO SPONSORSHIP IS AVAILABLE FOR THIS ROLE.
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