Contact Officer:
Emmi Mikedakis on 02 6236 8494, ******
Closing Date:
11.59pm AEDT, Monday 7 October 2024
Our Department Values
Our values set the direction for what it means to work in our department. They inform the standard and expectations of behaviours, skills and capabilities and the attributes we currently have, will continually work to achieve and develop, and that we use to acknowledge and attract, retain and recruit into our department.
The department supports workplace diversity and values the contribution of people from diverse backgrounds. We encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, people with cultural and linguistic diversity, and LGBTQIA+ people. The department is committed to achieving gender equality and, in particular, supporting women's progression into senior leadership.
The opportunity we have available
We are looking for an experienced program coordinator, who can successfully drive the delivery of Australia's New Vehicle Efficiency Standard (NVES). The role will report to the NVES Senior Responsible Officer for the program, who sits within the Surface Transport Emissions Policy Division at the Department of Infrastructure, Transport, Regional Development, Communications and the Arts (DITRDCA). We seek candidates who have experience in, and an understanding of, the critical role project management and coordination plays in the delivery of a program of work. Demonstrated experience in managing or coordinating major projects across branches, divisions or departments, and projects with a significant systems and ICT infrastructure change, is necessary.
As the EL2 Director of the NVES Program Management Office, you will lead a small team of officers with skillsets in coordination, secretariat and change management. You will oversee, coordinate and report on the work of two branches (five-six sections) who are driving the establishment of the NVES within existing and new vehicle regulation systems and policies.
Our ideal candidate will be an experienced manager with strong examples of coordinating complicated change and delivery within diverse environments. You will be comfortable working adaptively using agile routines and methods to drive clear deliverables within dedicated timeframes. You will work with public servants whose expertise and engagement covers almost every area of the public service: policy development and delivery; data and ICT systems; regulation and governance; secretariat; net zero; vehicle regulation; climate change; and evaluation and monitoring. You will drive a team to provide excellent secretariat support and service to the NVES Steering Committee, which will continue to meet every 6-8 weeks for the duration of delivery. You will have a strong command of project management architecture and be able to use it to establish compliance within and across NVES teams.
We are seeking candidates who can demonstrate they can:
Enable staff to deliver their best;
Establish and maintain key strategic relationships with a broad range of stakeholders;
Be responsible for the NVES Project Schedule and maintaining its authority across multiple streams of work;
Coordinate reporting activities, with project leads, to maintain our accountability to and our visibility with the NVES Steering Committee;
Develop, deliver and maintain business and risk planning, including identifying, investigating, analysing and/or mitigating potential risks to projects integrity, initiating appropriate action or escalating if necessary;
Work closely with project leads and responsible project officers to ensure that issues are identified early and resolved or flagged in the appropriate fora;
Develop and maintain a healthy project architecture, including the appropriate software, that can be used across multiple areas to track progress against each NVES deliverable and forward plan and monitor progress in the coming year;
Develop and maintain a robust and fit-for-purpose record-keeping protocol that is audit-ready;
Work flexibly, proactively, and react quickly to changing priorities and deadlines; and
Have demonstrated ability to manage urgent priorities and problem-solve.
Experience managing large and/or complex government projects will be seen favourably.
The successful candidate for this position will be able to demonstrate their capability against the EL2 Work level standards.
RecruitAbility minimum requirements
Minimum requirements for this role include:
Establish and maintain key strategic relationships with a broad range of stakeholders;
Develop and maintain a healthy project architecture, including the appropriate software, that can be used across multiple areas to track progress against each NVES deliverable and forward plan and monitor progress in the coming year;
Be responsible for the NVES Project Schedule and maintaining its authority across multiple streams of work;
Coordinate reporting activities, with project leads, to maintain our accountability to and our visibility with the NVES Steering Committee;
Provide and drive strong and healthy project management rituals, and facilitate administrative and coordination requirements across multiple sections;
What else can we offer?
Eligibility requirements
Employment with the Department of Infrastructure, Transport, Regional Development, Communications and the Arts is subject to conditions prescribed within the Public Service Act 1999 including:
Citizenship: To be eligible for employment with the Department of Infrastructure, Transport, Regional Development, Communications and the Arts applicants must be an Australian citizen at the time of submitting your application.
Health Assessment: the preferred candidate may be required to undergo a medical examination conducted by the department's preferred medical provider.
Security Clearance: the successful candidate must be able to obtain and/or maintain a security clearance at Baseline. You must be willing to disclose all relevant and required information. You must have lived in Australia, or have a checkable background, for at least the preceding five years for Baseline Vetting clearances.
Qualifications: Formal Program Management qualifications are desirable, including the practice of Agile methods.
How to apply
Applications for this opportunity close at 11.59pm AEDT, Monday, 7 October 2024.
In applying for this position, you are not required to address individual selection criteria. Rather, you should provide a statement of no more than two (2) pages outlining your background, capabilities and experiences, and how these align with the advertised role. You should also provide a tailored CV, no more than three (3) pages. The capabilities and behaviours required to be successful for this role are identified in the 'Who are we looking for' section.
Your application should be received through the department's online recruitment system. Applications via Indeed will not be accepted.
If you experience any issues with the system please contact the recruitment team on 02 6136 8989 or via email at ****** to discuss an alternative way to submit your application.
Please advise the contact officer if you require reasonable adjustments throughout the recruitment process. The department is committed to the accessibility of our systems. If you identify as someone with disability and you require accessibility assistance or more information, please email ******
Timeline and assessment
A selection panel will be established to assess your suitability against the advertised role.
If a merit pool is established it will be valid for 18 months from date it first appeared in the APS Gazette.
Anticipated timeline for recruitment milestone dates: the APSC has set the target of recruitment processes being completed and offers made to successful candidates within 42 days.
Applications open: 25 September 2024
Applications close: 7 October 2024
Application shortlisting: by 14 October 2024
Further assessments: by 21 October 2024
Selection report finalised: by 31 October 2024
Offers and announcements: by 1 November 2024
The above is indicative only, please reach out to the contact person if you have any questions on the recruitment process or timeframes.
Your application will be assessed against the requirements of the job and the Work level standards. Once the entire applicant pool has been assessed, the panel will create a shortlist of applicants. If your application is shortlisted, you may be asked to undertake further assessment, this may include work sample testing, demonstration of previous program/project management, interviews, and reference checks.
Work with us. Apply now!
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