Department Secretary 5/2, 4/3 roster, residential Flexibility on offer for the right candidate10 month duration About Our Client: Rio Tinto operates the worlds largest integrated portfolio of iron ore assets. These assets include a world-class, integrated network of 15 iron ore mines, four port facilities, a 1,700 kilometre rail network and related infrastructure. Rio Tinto are expanding operations in the Pilbara to epic proportions while introducing next generation technologies to deliver greater efficiency, lower production costs and improved health, safety and environmental performance.About the Role:WorkPac are currently seeking a Divisional Secretary based in Dampier to commence work as soon as possible. This position offers a 9 day fortnight for candidates local to the Karratha area. This position will be for 10 months in duration.Key Responsibilities will include:Administrative and secretarial services to the Maintenance ManagersCoordinating domestic travel requirements Calendar management Preparing presentations, agendas and taking actions where requiredRaising purchase orders, vendor sole sources, service entry sheeting, and assisting with processing invoices for payment as required Monitoring overdue financial commitments and budget forecastsWork with other team members and look for opportunities to assist others while also maintaining a high standard of work when operating autonomouslyCooperate with internal and external suppliers, identify discrepancies and escalate concernsAssist other department secretaries for leave coverage, and when capacities allow work load distributionCommunicate efficiently, and professionally with team members and customersSeek to identify and recommend improvements to existing practices and processesSkills & Experience Required: Experience in a similar role or role with transferrable skillsAdvanced Microsoft Office program skills including Outlook, Word, and PowerPointExperience using booking systems, procure to pay systems and other company asset management systems such as SAP and Track, Concur, Prospect, Cornerstone etcThe ability to work in a fast-paced environment, prioritise, multi-task and have a flexible working approach. Excellent written and verbal communication skills including stakeholder engagementHigh level attention to detail A commitment to the safety of yourself and your teamA current Australian C class drivers licenseAbout WorkPacWorkPac is Australia's largest privately owned workforce services business with over 1.3 million registered candidates. We offer tailored solutions in recruitment, skills and career development across Mining, Construction, Healthcare and more. Our consistent promise to both candidates and clients is that choosing WorkPac is always a Good Move.
