Job Title: Administrative Assistant (Administration & Office Support) Extraordinary teams building inspiring projects: Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact.
Project Overview: Pluto Train 2 is the expansion of a second LNG train at the existing Pluto LNG onshore facility near Karratha in Western Australia run by Woodside Energy. Bechtel is excited to be working with this key customer to help meet the increasing global demand for LNG as a transitional energy source.
Job Summary: The Construction Admin Assistant role will provide general administrative support to an area. You will meet regularly with managers to be informed of key issues and to coordinate the workload. This is a FIFO role working 3:1 roster based in Karratha, WA.
Major Responsibilities: Provide general administrative support to area.Meet regularly with manager(s) to be informed of key issues and coordinate workload.Coordinate travel arrangements (domestic and international) and prepare detailed itineraries as needed.Assist team members with expense reports through Concur.Independently schedule and reschedule appointments based on manager's commitments and priorities providing adequate detail to individual items.Organize office for meetings, training, or employee events.Create and organize presentations or materials needed for meetings.Other responsibilities as designated.Education and Experience Requirements: Requires a minimum of 4-6 years of related experience.Required Knowledge and Skills: Intermediate to advanced skills in Microsoft Office Suites.Working knowledge of Concur.Working knowledge of Aconex or electronic document management systems.Excellent oral and written communication skills.Experience interfacing with executive management and customers.Able to handle highly confidential information.Must be able to work independently.Working Rights in Australia without employer sponsorship are required.
Additional Information: This position has responsibilities that include exposure to changing environmental, construction, and operational conditions, which may include: extensive walking in and around an active construction and/or operations site, climbing ladders, working at heights from work platforms including scaffolding, and mobile elevating work platforms (MEWPs), use of personal fall arrest equipment, walking and working on uneven surfaces, working in constricted and/or confined spaces, variable work shifts (e.g., day, night, weekends, 1st, 2nd, 3rd shift, etc.), and work in inclement weather. Some lifting may be required. Candidate must be able to use standard issued Personal Protection Equipment (PPE) required for each assigned task (i.e. respirator, harness, life vest, hearing protection, etc.).
The Pluto Train 2 Project is a Major Hazard Facility meaning this is a non-smoking site and no tobacco products – i.e. cigarettes, vapes, lighters, tobacco - are permitted to be brought to the site.
This position is available to both local and non-local personnel. For non-locals (FIFO/DIDO), the working roster is 3/1.
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