Department of the Prime Minister and Cabinet
Barton ACT, Various locations - ACT ACT
Who we areThe Shared Services Branch within the Department of the Prime Minister and Cabinet (PM&C) provides corporate enabling services for payroll, Human Resources (HR) system administration, HR helpdesk, financial operations and procurement.
The Payroll, Aurion and HR Help Section works closely with other areas across PM&C and its shared service clients to deliver a high-quality payroll service, Aurion system administration and a helpdesk function.
The Team are highly engaged, experienced and capable with a strong focus on accuracy, service delivery and accountability.
What you will doAssistant Director – Payroll As the Assistant Director, Payroll you will lead a large team responsible for the provision of quality end to end payroll services to the Department and the National Indigenous Australians Agency (NIAA). The position is responsible for the following:
Lead and manage the delivery of accurate and timely payroll services;Handle escalations, prepare complex correspondence and provide accurate and timely advice to clients;Work closely with colleagues to identify and implement payroll and Aurion system priorities and project activities;Ensure appropriate information such as legislation or process changes are communicated and implemented effectively within the team;Engage, liaise and negotiate with payroll and HR stakeholders at all levels within the Department, NIAA and external providers;Interpret and apply legislation and related policies and guidelines to enable their practical application in accurate payroll service delivery;Provide advice in relation to highly complex and/or sensitive payroll transactions;Manage workloads and monitor the progression and delivery of work priorities;Provide supervision, performance management, training and coaching to team members; andRoutinely review payroll processes and procedures to ensure they remain accurate and contemporary.Assistant Director – Aurion System Administrator As the Assistant Director, Aurion System Administrator you will lead a small team responsible for the management of the Human Resources Management Information System - Aurion instances for the Department and the National Indigenous Australians Agency (NIAA).
The position is responsible for the following:
Manage the day-to-day operations of the administration and configuration of Aurion which includes developing and enhancing the system, coordinating all aspects of minor and major upgrades which include the necessary testing and change management activities;Handle escalations, prepare complex correspondence and provide accurate and timely advice to clients;Work closely with colleagues to identify and implement payroll and Aurion system priorities and project activities;Coordinate the execution of the payroll in accordance with agreed timeframes including: processing of the pay run, reconciliation of the pay, disbursement of the pay including the production of creditor reports and costing of the pay;Coordinate the establishment and maintenance of appropriate system controls, protocols and procedures for the operation of Aurion;Provide a help desk service to assist users of Aurion and Employee Self Service applications including timely and accurate advice on system issues;Working with IT, support the ongoing maintenance and development of Aurion interfaces with other PM&C Systems;Manage workloads and monitor the progression and delivery of work priorities;Provide supervision, performance management, training and coaching to team members; andRoutinely review technical Aurion processes and procedures to ensure they remain accurate and contemporary.The key duties of the position include:Our ideal candidate will perform at the Executive level in accordance with the PM&C Performance model.
Assistant Director – Payroll Our ideal candidate will have:
An in-depth understanding of the APS legislative framework including a demonstrated ability to interpret and apply legislation, related policies and guidelines relating to APS employment in the Payroll context;A proven ability to supervise and manage a team in the successful provision of quality payroll services;Sound written and oral communications skills;A demonstrated capacity to facilitate cooperative and collaborative relationships and consult and engage with staff, clients and stakeholders;A demonstrated ability to manage surge work and larger Payroll projects to deliver high quality outcomes;A positive approach to drive process improvement, team planning and performance management activities; andA demonstrated high standard of professionalism and integrity.Assistant Director – Aurion System Administrator Our ideal candidate will have:
Demonstrated experience as an Aurion Administrator, with strong attention to detail and analytical skills, and a proven ability to achieve results.Demonstrated experience in the system application of pay and conditions of service policy, procedures and employment provisions;Sound written and oral communications skills;A proven ability to supervise and train staff as well as successfully setting the direction and managing the workload of a team;A demonstrated capacity to facilitate cooperative and collaborative relationships and consult and engage with staff, clients and stakeholders;A positive approach to drive process improvement, team planning and performance management activities; andA demonstrated high standard of professionalism and integrity.Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the APS unless the Agency Head has agreed otherwise, in writing. At PM&C to be eligible for this position you should be an Australian Citizen at the closing date of application, unless exceptional circumstances apply.
The successful candidate must be able to obtain and maintain a security clearance, or hold a current security clearance of an appropriate level.
The successful candidate will be assessed through our pre-employment screening checks, such as an Australian Criminal History Check, and will normally be subject to a six-month probation period if new to the APS or has not yet completed their probation period elsewhere in the APS.
NotesThis role is being advertised as both ongoing and non-ongoing, with the employment type to be determined in negotiation with the preferred candidate and the PM&C delegate.
Where a non-ongoing specified term is offered, this would be for an initial period of up to 12 months, with possibility of extension up to a maximum period of two years.
A non-ongoing offer may result in conversion to an ongoing offer of employment, however this must occur within 18 months from the opening date of this advertisement.
RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability
Getting to know the Department of the Prime Minister and CabinetThe Department of the Prime Minister and Cabinet (PM&C) advances Australia's national interests through high quality support to the Prime Minister and the operations of Cabinet. PM&C supports the Prime Minister as leader of the Government and of Cabinet and as leader of the country. This positions us both to provide visibility of Government priorities and influence outcomes across all Commonwealth portfolios, state jurisdictions, the Australian Public Service (APS) as an institution, and on the international stage. Our role is to provide fresh thinking and creative advice to government as stewards for the APS. We contribute ideas on the many and varied issues facing Australia, taking into consideration the views and opinions of a range of stakeholders across the private, public, not-for-profit and community sectors. The PM&C team provides pragmatic advice and finds solutions to problems so that Government policies can be effectively designed and implemented. We give particular weight to issues that are important to the Prime Minister. Our focus, put in its simplest terms, is to find new ways to improve the lives of all Australians.
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