All Rounder - Administration Assistant
Job Summary:
As an All-Rounder Administrative Assistant, you will play a key role in ensuring the smooth day-to-day operations of the company.
You will handle a variety of tasks across different areas, from managing office administration to assisting with project coordination, payroll, procurement, and client and supplier communications.
This is a fantastic opportunity for someone looking to grow with the company and take on increasing responsibilities over time.
Key Responsibilities:
General Administration:
Manage calls, emails, and correspondence.
Organize and maintain office supplies, equipment, and documentation.
Assist in preparing reports, presentations, and documents.
Schedule and coordinate meetings, appointments, and site visits might be required at times.
Payroll Management:
Handle the entire payroll process, ensuring accurate and timely payments to employees and contractors.
Maintain payroll records and ensure compliance with tax and regulatory requirements.
Assist in preparing payroll reports and liaise with external accountants as needed.
Project Support:
Assist with project documentation, including contracts, invoices, and purchase orders.
Coordinate with contractors, suppliers, and clients to ensure smooth project execution.
Maintain accurate project records, track progress, and update databases.
Financial Support:
Handle basic bookkeeping, including processing invoices, expense tracking, and reconciling accounts.
Assist in preparing financial reports and coordinating with external accountants.
Procurement & Inventory:
Support procurement processes by obtaining quotes, managing supplier relationships, and tracking orders.
Maintain inventory of construction materials and office supplies, ensuring timely restocking.
Client & Supplier Communication:
Liaise with clients and suppliers, providing updates on project progress and addressing any queries.
Requirements:
Proven experience in an administrative or similar role, ideally within the construction or related industries.
Experience managing payroll processes is a must.
Excellent organizational skills and the ability to multitask in a fast-paced environment.
Strong communication skills, both written and verbal.
Proficient in Microsoft, including Microsoft 365, and comfortable learning new software systems is a must.
Basic understanding of financial processes, such as invoicing and bookkeeping.
A proactive attitude with strong problem-solving skills.
Ability to work independently and as part of a team.
Familiarity with construction terms and processes is a plus but not essential.
How to Apply:
If you are a hardworking and motivated individual who meets the above requirements, we want to hear from you!
Please send your resume and a brief cover letter to stating as subject "Job Wanted"
Job Type: Full-time
Pay: $55,000.00 – $70,000.00 per year
Benefits:
Referral program Schedule:
8 hour shift Monday to Friday Supplementary Pay:
Overtime pay Penalty rates Ability to commute/relocate:
Lismore NSW 2480: Reliably commute or planning to relocate before starting work (Required) Licence/Certification:
First Aid Certification (Preferred) Driver Licence (Required) Work Authorisation:
Australia (Required) Work Location: In person
Expected Start Date: 15/10/2024
#J-18808-Ljbffr