About the Company Douglas Partners Pty Ltd is an industry-leading geotechnical, environmental and groundwater consulting firm employing over 600 people throughout 19 offices, with 14 NATA-accredited laboratories across Australia.
Visit our website to learn more at www.douglaspartners.com.au
About the Role Your new role will support the Sydney branch as a key go-to person who proactively thinks on their feet and problem solves to contribute to the smooth-running of the branch. You will be working within an established administrative team that assists the consulting staff by covering reception and administrative duties.
Your responsibilities include:
Efficiently assist the consulting staff by applying your understanding of our systems, processes and policies effectively. Reception duties as required including phone management.General office administrative duties, such as data entry, word processing and filing. Maintaining general office record system including invoicing, reconciliation, credit notes, project closures, and archiving. Organisation of staff logistics including calendar management, travel, accommodation and vehicle bookings.Format and compile of reports / proposals.Support staff with some basic IT or software issues / functions.Assist with arrangement of client and staff social events. Willingness to support colleagues with administrative overflow whenever required.Hours are generally Monday to Friday 8:30am – 5:30pm (with 1 hr break).
About You High accuracy to detailsAdvanced level in computer and general technology skills, and intermediate knowledge of MS Office suite.Well-developed verbal and written communication skills. Quick to learn new technologies and helpful in teaching / supporting others.The ability to respond to pressure in a proactive way that supports internal and external
stakeholders. Sound interpersonal skills that provide you with the ability to work with a range of stakeholders from across the organisation.A genuine interest to help others and working as part of a team. Effective time management. Proactive and flexibility - no two days are the same.Have analytical thinking and be able to solve problem or bounce ideas with others to come up with better solutions.High work ethic and reliable.Can work in the office 4-days a week. What's in it for you Ongoing training and development programs;Invitation to our annual Support@Douglas Conference in Sydney;Flexible work arrangements;Annual Wellbeing Allowance;Enhanced leave and superannuation after milestones;Employee Assistance Program for Health & Wellbeing;Discount offers on your shopping through our Douglas Good Deals;A work culture that is empowering, fun and inclusive here people matter! Application should include Brief cover letter demonstrating how you would fulfil this role;Resume and any work experience references. This position is available to Australian citizens or permanent residents or with permanent work rights in Australia.
Please note that only shortlisted candidates will be contacted.