Office Management (Administration & Office Support)
Do you want to work for an iconic Western Australian organisation committed to changing lives and making a difference to your community?
For more than 130 years, St John WA has been a cornerstone of support in Western Australia connecting with community through education, training and care.
As a trusted not-for-profit, the organisation's unwavering mission is to serve humanity and build resilient communities which we do through a strong team spirit, camaraderie and the collaboration of all team members – paid and volunteers alike - working together to support wellbeing and health for every Western Australian.
St John WA is powered by team members who have a strong sense of belonging and purpose and combined we are a leader in pre-hospital care and related products with revenue of about $500 million across 17 different services, and a team of 8500 including 3500 paid team members and 5000 volunteer team members.
A job to be proud of:
We are currently seeking an Administration Officer to join our Team at the Newman Sub Centre. This is a full-time permanent position in which you will be required to conduct a variety of administration duties for the sub centre whilst continually providing the highest level of customer service to both internal and external customers.
What you'll do:
Provide a high level of support to internal and external customers. Direct, process and action queries and communication in a timely manner to ensure the region, Sub Centre and customer requirements are met. Process invoices and local customer payments as required for the Subcentre. Provide support to the volunteer Sub Centres including bank reconciliations, placing orders and accounts payable tasks, head centre account queries, outstanding debtor follow up. Supports First Aid Training, Sales and Services of First Aid Kits. Assist the Regional Finance Coordinator with End of Month processing and financial/audit enquiries. Conduct accounts duties which include the following: Creditor Accounts – prepare purchase orders, process payments and invoice scanning. Bank and investment reconciliations. Receipting of customer payments. Liaising with debtors/customers/sponsors to ensure receipts are received within payment terms. Day to Day banking. Ensure transactions are properly recorded and entered into the computerized accounting system. Maintain financial files and records. What you'll need:
Proven administration and data entry experience. Previous experience conducting Accounts Payable and reconciliation tasks. Ability to work autonomously. Attention to detail and problem-solving skills. Proficiency in MS Office Suite. Excellent written and verbal communication skills. What's in it for you?
The successful candidate will be offered an interactive and supportive working environment within a positive and professional team along with:
$550 Health and Wellness reimbursement. 17.5% leave loading. Corporate Uniform. Competitive Remuneration Package. Salary Packaging Options – This allows you to allocate a portion of your annual pay towards expenses before it is taxed, resulting in more money in your pocket. Free Emergency Ambulance Cover. Free First Aid Training. Are you ready to change lives?
To submit your application please select 'Apply Now' and include your resume and cover letter. Please outline your skills and experience relating to the above position, including your motivations in applying. Alternatively, if you have any questions please contact the Talent Sourcing team at
Applications close 6pm on the 3rd of September 2024.
St John WA is committed to creating an inclusive environment which provides a sense of belonging and enables a welcoming, diverse, capable and connected workforce who represent the community we serve. Our goal is to ensure people feel safe to be themselves.
We actively encourage applications from people of all ages, genders, nationalities, abilities, and cultural backgrounds, including Aboriginal and Torres Strait Islander peoples, members of the LGBTIQ+ community, and all other suitable applicants.
Please note that St John will not accept recruitment agency applications for this position.
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