Progress Rail Services Corporation, a Caterpillar company, is one of the largest integrated and diversified suppliers of railroad and transit system products and services worldwide. With coverage spanning across 23 locations throughout Australia, Progress Rail serves as a leader in rolling stock & infrastructure solutions for Australia and the Southeast Asian markets.Purpose of the Position:The position of Administration Officer is responsible for providing business and administration support to Line Managers and relevant staff within an assigned business unit.Job Tasks & Responsibilities:Generic:• Actively support Progress Rail vision and values• Promote Vision Zero and the Rail Division Six Pillars of Safety across all Progress Rail activities• Build effective business relationships with relevant internal and external stakeholdersSpecific:General maintenance of the office environment for the delegated sites.Raising purchase requisitions for uniforms, tooling, stationery, consumables, safety items, and maintenance requirements in a timely fashion and ensuring POs are correct and sent to suppliers.Liaise with accounts payable in the correction of POs/raising monthly internal rental requisitions.Keeping inventory of stationery stock and post.Ordering & inventory of staff amenities.Payroll approvals and transfers for weekly and fortnightly pay-runs including identification and correction of errors in the process. Double-check leave balances do not go into the negative and correct where applicable.Entering absence journals and distribute leave balance reports to MDMs and Facility Manager every week/fortnight.Filing, laminating and creating signs.AX employee ID card creation.Maintaining uniform register.Book drug and alcohol testing for delegated sites as scheduled.Creating and distributing shop notices for site communication.Efficiency testing data and other staff qualifications upload into AX.Archiving of loco's documents.Booking medicals and training prior to current expiry date.Maintaining front gate/reception PPE to ensure stock levels are sufficient for new starts/visitors.Organising catering for functions including site-wide BBQs.Answering incoming calls and directing to appropriate persons or taking messages.Creating and submitting employee reimbursement forms to track accounts for processing.Administration support to Operations/Production Management as required.Attend meetings as requested.Reconciliation of credit card statement on behalf of Operations Manager.Completion of monthly compliance tasks for submission to Caterpillar.Each site may have tasks that are site specific that relate to your role such as data entry, registers and projects etc.Skills and Experience:Demonstrated experience in providing administrative support.Team player, a self-starter with a strong work ethic.Organisational skills including e-filing, function/meeting preparation, and document control.Ability to work under pressure & achieve work deadlines.Intermediate experience in use of computer and basic office software packages (e.g., Microsoft Word, Excel, and Outlook).Microsoft Dynamics AX or similar would be beneficial.Demonstrated problem-solving skills.Good oral and written communication skills.Intermediate computer skills with exposure to varied systems and applications.Be dynamic and able to think and act quickly to reprioritise workload to respond to fleet and operational changes.About You:Progress Rail has a diverse workforce that strives to be the best in the industry. You are a critical thinker with strong attention to detail, who demonstrates effective time management and organisational skills. You will possess strong communication skills, a good work ethic, and the ability to work autonomously within a team environment.What We Offer:Competitive starting rate with opportunities to increase based on skill set and/or length of service.Great work-life balance with flexible working hours.Supportive & dynamic team.Opportunities for ongoing training to increase your skill set.Novated leasing options available.Great work-life balance with our Monday to Friday work week.Note: Due to the high volume of applications, please note only shortlisted candidates will be contacted for interviews.If you are wanting to grow in a dynamic company that caters to a great work-life balance, come work for us.
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