Administration Officer - Corporate ServicesPosted: 24/10/2024
Closing Date: 22/11/2024
Job Type: Full Time
Job Category: Healthcare & Medical
Health Voyage is a local for purpose not for profit. As a charity organisation, we are strongly guided by our values and work towards a vision of healthier people and stronger communities. Health Voyage is the Lead Agency for the Coffs Harbour Women's Health Centre; headspace Coffs Harbour; headspace Grafton, and the Mental Health Nursing Services Program for the North Coast. To find out more about Health Voyage visit our website: healthvoyage.org.au.
OUR MISSION: To provide equal access to safe, quality health care services and improve the physical, mental, and social wellbeing of vulnerable individuals in our community. OUR VALUES: Ethical Integrity Respect Diversity Compassion Health Voyage has a vacancy for an Administration Officer to join our Corporate Services team. The position is full-time (38 hpw) however there is flexibility to offer part-time (minimum 0.8 FTE) working these hours across either 4 or 5 days per week for the right candidate. Available for an immediate start and funded initially to 30/11/25. Ongoing employment is subject to and conditional upon continued funding.
About the role: Reporting directly to the CEO, the Administration Officer will be responsible for providing support to the Health Voyage Corporate Services team across a broad range of administrative tasks in an efficient and timely manner. Duties include but are not limited to:
diary/calendar management for meetings, preparation of Agenda and Minutes where relevant, letter preparation, printing, copying, filing, ordering/pick up of cateringPrepare and issue fortnightly staff newsletter including sourcing content, design and layoutManage and update relevant Corporate Services Registers as directedManage and update Corporate Services Teams Channels.Assist with creating new content/pages for the Health Voyage SharePoint site and maintaining the currency and relevance of the content.Assist with admin tasks as directed to support Health Voyage services during re-accreditation cyclesAssist with document management procedures and system monitoring and coordinationOther office operational tasks including ordering/purchasing of stationery, housekeeping items, kitchen supplies etc.Assist with coordination of facilities and assets management including maintenance requirements, liaison with external providersOur ideal candidate will have at a minimum Cert IV qualifications in business, business administration, communications, or a related field together with a broad range of experience in an administrative position. To be considered for this position, candidates will also need to:
Demonstrated experience in systems including contract management, records management, Excel and the Microsoft M365 suite including Microsoft Teams.Demonstrated ability to maintain a high level of accuracyDemonstrated understanding of the nature of sensitive information and the importance of confidentialityDemonstrated time management skills and proven ability to prioritise work to meet deadlinesCurrent Working with Children Check or willingness to obtain prior to commencementAnd desirably, experience working for a NFP/Charity or similar community service would be highly regarded.
What Health Voyage can offer: Full-time (38 hpw) employment OR flexibility to offer part-time (minimum 0.8 FTE) working these hours across either 4 or 5 days for the right candidateAn immediate start and employment initially to 30/11/25 (ongoing employment is subject to and conditional upon continued funding).Base work location is Coffs HarbourCompetitive over Award salary and generous salary packaging benefits to increase your take home payOpportunities for professional growth through workshops, courses, conferences and webinarsEmployer-funded Parental Leave for eligible employeesComprehensive onboarding program and on the job trainingAccess to an Employee Assistance Program (EAP)Collaboration with team members driven by vision and values, who are dedicated to delivering services that prevent or mitigate the long-term effects of illness on individuals, families, and the community.Health Voyage regards the health, safety and wellbeing of our people, our contractors and our communities to be our highest priority, which is why we require all employees to have received at least two doses of an approved COVID-19 vaccine or have an approved medical contraindication form. You will be required to provide a record of your COVID-19 vaccination status if successful for this position.Health Voyage is committed to a workplace culture that builds respect, fosters inclusiveness, promotes diversity and embraces the unique skills and qualities of all our workforce and members. Candidates who identify as Aboriginal and Torres Strait Islander, Culturally and Linguistically Diverse, LGBTIQA+, or have a lived experience of mental health are encouraged to apply for Health Voyage positions. While there is no closing date for applications, we encourage suitably qualified and experienced candidates to apply as soon as possible.
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