Job Description We are seeking a detail-oriented and highly organized Administrative Assistant to join our team at AbbVie on a short-term assignment.
The successful candidate will be responsible for converting paper files into electronic documents, ensuring accurate and efficient scanning, categorisation, and storage of records.
This role is crucial in supporting our efforts to maintain a paperless office and streamline our document management processes.
Major Responsibilities Document Scanning : Operate scanning equipment to convert paper documents into electronic files.
Ensure all scanned documents are of high quality and correctly oriented.
File Management : Accurately categorize and label electronic documents for easy retrieval.
Perform quality checks to ensure documents are scanned and saved correctly.
Maintain an organized filing system for both paper and electronic documents.
Data Entry : Enter information from scanned documents into designated database.
Cross-check entries for accuracy and completeness.
Confidentiality and Security : Handle sensitive information with the utmost confidentiality.
Follow company policies and procedures to ensure data security during scanning and storage Qualifications Attention to detail Ability to work independently An enthusiastic and approachable personality Excellent time management skills with ability to prioritise, multi task, meet multiple deadlines and escalate matters as appropriate, while maintaining personal effectiveness Additional Information AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion. It is AbbVie's policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.
US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more: https://www.abbvie.com/join-us/reasonable-accommodations.html