Job descriptionAgency: Department of Corporate and DigitalWork unit: Information Management ServicesJob title: Team AdministratorDesignation: Administrative Officer 4Job type: Full timeDuration: OngoingSalary: $75,091 - $85,611Location: DarwinPosition number: 12722 RTF 305204Closing: 26/09/2024Contact officer: Adam Morris on 08 8999 4645 or ****** the agency: https://dcdd.nt.gov.au/Apply online: https://jobs.nt.gov.au/Home/JobDetails?rtfId=305204APPLICATIONS MUST INCLUDE: A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME, AND COPIES OF YOUR TERTIARY QUALIFICATIONS.Information for applicants – inclusion and diversity and Special Measures recruitment plans:The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website. Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the OCPE website.Primary objective: Coordinate, oversee and provide administrative services and support to the Senior Director Information Management and the broader Information Management function to enable effective and efficient functioning of the section.Context statement: Information Management Services provides best practice advice and records management services to NTG client agencies. Structured into several work streams, a wide range of services are delivered, including records management, help desk services, records appraisal, sentencing and disposal, training development and delivery, and Freedom of Information.Key duties and responsibilities:Provide proactive executive level secretariat support to the director including email management, diary management, scheduling, coordination of executive-level inter-agency meetings, meeting preparation and taking and disseminating minutes.Communicate with the DCDD Executive Services unit, senior management, and unit managers to support the operations of the Information Management unit.Draft and amend correspondence and documents (briefs, reports, and memos) as requested, ensuring appropriate quality assurance and liaise with document authors to make changes before documents are progressed.Manage all processes associated with the Tier 1 procurement of goods and services for the section including management of the corporate credit card, petty cash, and payment of division invoices.Develop and implement efficient and effective reporting and monitoring systems to support the management of human, financial, technological and records resources of the division.Undertake research into a range of matters, analyse information and data, and manage small projects.Develop, maintain, and foster positive working relationships with internal and external stakeholders including agencies and Corporate Services functional streams.Selection criteria:Essential:Proven experience in executive support requiring autonomy, confidentiality, initiative, integrity, and sound judgement.Proven experience in delivering a secretary function, with the ability to write accurate and concise meeting minutes.Proven organisational skills and the ability to effectively meet deadlines and manage competing priorities while maintaining high levels of accuracy and attention to detail.Strong interpersonal skills with the ability to communicate effectively and diplomatically with a range of internal and external clients and stakeholders.High-level computer literacy skills, including standard office software packages, as well as skills in researching, analysis and undertaking small projects and the preparation of high-level correspondence in plain English.Demonstrated work ethic and attitude which emulates DCDD values of being professional, accountable, honest, respectful and innovative.Desirable:Experience with the TRM records management system and other NTG systems (EIMS, ECMS, TRIPS) or equivalent.Further information:The recommended applicant will be required to undergo a criminal history check prior to selection being confirmed. A criminal history will not exclude an applicant from this position unless it is relevant to the position.
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