Job Description
Agency: Department of Corporate and Digital Development
Work Unit: Executive Services
Job Title: Senior Executive Assistant
Designation: Administrative Officer 6
Job Type: Full Time
Duration: Ongoing
Salary: $96,620 - $107,721
Location: Darwin
Position Number: 20006 RTF 304676
Closing: 19/09/2024
Contact Officer: Shelley Gray on 08 8999 1413 or
About the Agency:
Application Process: Applications must include a one-page summary about you, a detailed resume, and copies of your tertiary qualifications.
The NTPS values diversity and encourages people from all diversity groups to apply for vacancies.
Aboriginal applicants will be granted priority consideration for this vacancy.
Primary Objective:
Provide a high standard of proactive executive secretarial support to the Chief Executive and contribute to a diverse range of corporate activities to support the executive team to achieve departmental goals.
Context Statement:
DCDD provides information and technology services and shared corporate services to support NT Government agencies.
The Executive Services team provides secretariat and executive support, management of ministerial and cabinet processes, coordinates strategic reporting and intra-agency meetings, and manages Agency business operations.
Key Duties and Responsibilities:
First point of contact and lead responsibility for the daily organisation of the Chief Executive, including complex diary management, scheduling meetings and events, preparing and quality checking documentation, and arranging travel.
Monitor the timely preparation of information, including meeting tight timeframes and ensuring quality and security control of high-level documentation.
Ensure effective flow of information, requests, and communications are accurately recorded and monitored using the records management system and other reporting systems.
Provide advice and guidance to staff on correct executive administration procedures and maintain standard operating procedures.
Awareness of ministerial briefings, Cabinet correspondence, and parliamentary processes.
Foster a positive workplace culture through exemplary practices and provide coordination and leadership to the department's administrative network.
Selection Criteria:
Essential:
Demonstrated experience in providing a high standard of executive secretarial support services.
Highly developed interpersonal skills, with demonstrated ability to communicate professionally and work collaboratively.
Demonstrated leadership capability to provide direction and guidance to others.
Demonstrated responsiveness and agility in dealing with multiple projects and deadlines.
Excellent levels of literacy and proofreading skills with high levels of integrity in managing sensitive information.
High level of proficiency in a range of computer applications and complex document preparation.
Demonstrated work ethic and attitude emulating DCDD values.
Desirable:
Current knowledge of the agency's functions and policies.
Ability to work extended hours if required.
Further Information:
The recommended applicant will be required to undergo a criminal history check prior to selection being confirmed.
Please refer to the Capability Framework and visit our website at .
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