Office Management (Administration & Office Support)Government - Local (Government & Defence)Situated on the traditional lands of the Bunurong Boon Wuurung and Wurundjeri Woi-Wurrung peoples of the Kulin nation, Melbourne has long been considered one of the world's most liveable and prosperous cities and a thriving, successful example of multiculturalism and diversity. At the heart of this is the City of Melbourne, a proud organisation positioned to excel as a leading capital city by delivering what matters most to those who work, live, study, visit and invest here.We are the City of Melbourne, a place to be bold and inspirational.About CityLabCityLab exists to 'make government work better for everyone' and at our core, delivering value for people, place and planet is what we're all about. It is a space to challenge our current ways of working; help envisage new possible futures; prototype and experiment with new ideas; and coach and up-skill City of Melbourne (CoM) people along the way. CityLab is seen as a role model for visionary thinking, collaboration and experimentation for the CoM, our community, and external partners. As a diverse team of thinkers, makers, dreamers, and doers, CityLab balances infinite possibility with getting it done.About the roleAs Studio Manager, you'll be the go-to person for tactical operations and administration, facilitating efficient processes and supporting both the team and our physical workspace. You'll coordinate meetings, manage schedules, and take charge of studio upkeep, enabling the CityLab team to focus on their mission of making 'make government work better for everyone'.What you will bring…All CoM employees will demonstrate an ability to demonstrate and display City of Melbourne Values – integrity, courage, accountability, respect and excellence.Your responsibilities will include:Coordinate effective meetings by organising and collating meeting agendas and papers and co-ordinating follow-up actions.Manage changing diaries including scheduling, making appointments and meetings and organising associated support documentation.Support the people of CityLab assisting the induction and onboarding of new team members.Facilitate effective communication within the team by ensuring timely dissemination of relevant organisational and branch information.Manage end-to-end administrative functions, including service requests, purchase orders, and documentation management.Maintain the upkeep and optimisation of the studio environment to ensure it remains organised, functional, and inviting for the team and project partners.Experience in studio/office management or administrative roles; creative agency experience a plus.Strong communication skills, confident in liaising with all business levels.Skilled in reviewing and preparing high-quality, business-ready documents.Excellent interpersonal and customer service skills, maintaining professionalism, discretion, and confidentiality.Proficient in technology, adaptable to new systems, and able to train and support others.Skilled in developing and maintaining systems to drive efficiency and support continuous improvement.Able to research, analyse, and offer recommendations, contributing to project work.Strong planning, time management, and prioritisation skills.How to applyThis is a fantastic and dynamic opportunity to build on the career you have developed to date and become an integral part of the vibrant energy that defines Melbourne city. If you have a genuine commitment and passion for making a difference in the community, this could be the role for you!As part of the online application form, you are required to:Attach your resumeAttach a cover letter addressing the requirements outlined in "What you will bring to the role" (maximum 2 pages)Please submit your application encompassing all of the above by 28th November 2024 by 11:45pm.City of Melbourne conducts safety screening process for all employees including a Police and Working with Children Check. The City of Melbourne is a child safe organisation and has zero tolerance for child abuse. For information about the broader collection and use of personal information by the City of Melbourne, please refer to our Privacy Policy.City of Melbourne is proud to be a workplace that champions diversity. Our commitment is for our people to be safe, included and supported so that they can be at their best. As an equal opportunity employer, we encourage applications from people regardless of their gender identity and expression, ethnicity, cultural background, sexual orientation, disability and age. We look for the right values, skills and knowledge to build our capabilities so that we can best deliver for our community.City of Melbourne is the business, administrative, cultural & recreational hub of Victoria, Australia.#J-18808-Ljbffr