State Government Of Victoria, Australia | Vass | Administration

Job type: Part time / From 28/01/2025
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 1457029
Selection Criteria Demonstrated high level oral and written communication skills. Demonstrated outstanding time management, organisational and coordination skills with an ability to effectively prioritise. Demonstrated capacity to provide advice and support to school leaders and other staff in respect to the work area. Demonstrated ability to work effectively as part of a team. Possess high level technical knowledge and expertise relevant to the position. Role This position has no regular attendance requirements; however, work may be required on some days during vacation periods with the possibility of work from home during these days.
Any additional hours worked are in line with Department of Education Time in Lieu arrangements.
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Responsibilities The VASS | Administration officer will work closely with the Senior School, Library and wider administration team at Werribee Secondary College undertaking a range of tasks that assist with the smooth and efficient delivery of VASS, Library support and other administration within the school.
VASS & Data
Coordinate and undertake all tasks related to VASS and appointed VASS dates. Provide accurate and timely entry of data into the VASS system for all certificates ensuring all deadlines are met. Work collaboratively with the Senior School team, teachers and education support staff at the College. Quality control of VASS results compared with teacher results, report any inconsistencies. Provide regular communication and planning to teachers that assists their adherence to the strict VCAA timeline. Timely delivery of required reports in e.g. Enrolment & Eligibility reports. Administration
Provide Library Manager with support/ assistance as required. General
Actively seek and participate in professional development (Subject to School P&D guidelines) Participate in the Performance and Development process. Ensure all processes are carried out in timely and efficient manner, maintaining confidentiality and workplace safety. At all times working to create a professional environment, which upholds and displays the DET values of: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership & Human Rights. Assist in maintaining a safe and healthy working environment by complying with DET, school and OH&S policy and procedures. The range of duties may be expanded at any time in the future or as directed by the Principal or Operations Manager in accordance with ES1-3 dimensions of work. Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability.
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via
Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
All staff employed by the department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Please ensure that your application includes :
A resume including relevant experience as well as personal details (name, address and contact numbers, business and home) A section addressing the selection criteria and the requirements for application under the Who May Apply section Names and contact numbers (telephone and email if possible) of two referees who are able to attest to the claims made in your application. Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.
Conditions of Employment All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website. Location Profile Werribee Secondary College is located in Duncans Road, Werribee, a 30-minute drive from the Melbourne and Geelong central business districts. Ample free staff parking is provided on site. The Werribee Railway Station is located just 10 minutes away by foot. The College currently employs over 150 staff including Principals, Leading Teachers, Learning Specialists, Classroom Teachers and Education Support. Our dedicated and diverse team work together to develop well-rounded, lifelong learners, equipped with knowledge, resilience and skills to achieve future success. Our motto Live Worthily embraces cultural and social diversity. Students develop a strong sense of personal identity and global citizenship, enabling different cultural groups to interact, learn from each other and grow together.
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