Organisation: Victorian Collaborative Centre for Mental Health and Wellbeing
Occupation: Administration/Secretarial
Reference: VG/DH/CCMHW/SECOFFICER
The Department of Health plays a critical role in the Victorian health system and is responsible for shaping it to meet the health needs of all Victorians. We're focused on supporting Victorians to be as healthy as they can; whether through alerting them to seasonal risks like thunderstorm asthma, notifying them of contact with communicable diseases, safeguarding their drinking water, developing the best health, wellbeing and care facilities in the world, being at the forefront of mental health and wellbeing treatment or accelerating medical research.
About the role: The Victorian Collaborative Centre for Mental Health and Wellbeing (Collaborative Centre) is seeking a skilled Secretariat Officer to provide high-level secretariat services to the organisation's Board, Co-CEOs and various committees. Working across the organisation, the Secretariat will use their knowledge and experience to support and administer the Collaborative Centre's statutory governance functions.
Reporting directly to the Co-CEOs (or a delegate), the Secretariat will support the Collaborative Centre through the administration of internal processes including the development of briefing papers, minutes and action registers. The role requires the incumbent to possess strong skills in working confidentially with sensitive information.
The Secretariat role will also have a communications focus, with the aim of improving processes by facilitating the sharing of information and working closely with others. Experience effectively working with diverse populations will be crucial to the success of this role.
How you'll make a difference: Suitable applicants will be able to demonstrate: Knowledge and Skills Planning and Organising: Sets clearly defined objectives and priorities and operates accordingly, reviewing and adjusting as required; identifies processes, tasks and resources required to achieve a goal; establishes systems and procedures to guide work and track progress; recognises actual and potential barriers and finds effective ways to deal with them. Organisational Awareness: Understands issues and pressures to which the organisation has to respond; understands the reasons behind the organisational climate and culture. Stakeholder Management: Identifies issues in common for one or more stakeholders and uses to build mutually beneficial partnerships; identifies and responds to stakeholder's underlying needs; uses understanding of the stakeholder's organisational context to ensure outcomes are achieved; finds innovative solutions to resolve stakeholder issues. Supports Live and Living Experience Leadership: Demonstrates capacity to work collaboratively with individuals who have lived or living experience of mental illness (including family, carers or supporters), ensuring their voices are heard and valued in decision-making processes. This includes showing empathy, practising active listening, and adapting communication styles to suit diverse needs. Personal Attributes Detail Focus: Observes fine details; identifies gaps in information; looks for logical sequences of information; highlights practical considerations of plans and activities. Initiative and Accountability: Proactive and self-starting; seizes opportunities and acts upon them; takes responsibility for own actions. Resilience: Perseveres to achieve goals, even in the face of obstacles; copes effectively with setbacks and disappointments; remains calm and in control under pressure; accepts constructive criticism in an objective manner, without becoming defensive. Qualifications / Specialist Expertise Specialist Expertise: Understanding of relevant statutory requirements and public sector policies and standards relating governance practices. Excellent understanding and experience of using Microsoft Office suite of applications and cloud-based governance management systems, would be extremely advantageous. Qualifications: A tertiary qualification in law, public policy or relevant corporate governance skills would be preferable. Experience in financial literacy, audit/internal controls and risk management would be highly regarded. The Collaborative Centre encourages people with a past or current lived experience of mental illness or psychological distress (either as a consumer or carer, family member or supporter) to apply. What we offer: The opportunity to perform meaningful work, making direct contributions toward enabling Victorians to be the healthiest people in the world. A wide range of growth and development opportunities within the department and wider Victorian Public Service & Sector. A strong commitment to work-life balance, including a diverse array of flexible working arrangements. How to apply: Applications should include a resume and a cover letter. Click the 'Apply' button to view further information about the role including key contact details and the advertisement closing date.
We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians. We continue to build an inclusive workplace that embraces diversity of backgrounds and differences to realise the potential of our employees for innovation and delivering services aimed at enhancing the lives of all Victorians.
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