Organisation: Department of Transport and Planning
Occupation: Administration/Secretarial
Reference: 6377
About the Role
Full-time - Fixed Term until 30/06/2025
The role is to exercise, under supervision, the coordination for the HCM and Payroll Program reporting directly to the HCM and Payroll Program Director and assisting the Project Managers and team as required.
It has a clear focus on adding value to the department by supporting the program to deliver a large-scale organisational systems project and a range of strategies and initiatives.
This role will provide key administrative project support to the HCM and Payroll Program Team.
Seeking a detail-oriented professional with experience in project management office support, preferably in government settings, and strong skills in written communication, organisation, and time management.
The ideal candidate will excel in stakeholder collaboration, work autonomously, demonstrate proficiency in Microsoft Office, and possess knowledge of project management methodologies such as PRINCE2, Waterfall, and Agile.
Position Outcomes / Accountabilities
Support the HCM Project with a variety of project work, implementing the SAP Success Factors System and delivery of related project activities.
Provide administration support to ensure a streamlined delivery for the project including scheduling and calendar management.
Support general project coordination including project reporting, development and review of processes, preparation of papers and delivering presentations.
Provide administrative support in coordinating team meetings, training sessions/workshops, drafting of meeting minutes and maintaining up-to-date raid/action logs.
Coordinate the project onboarding and recruitment process and prepare the relevant documentation to support this activity.
Support the program procurement process for contracts.
Support the PMO Manager to manage project governance including documenting the outcome of Project Control Board/Stage Gate meetings and undertaking quality assurance on key project artefacts.
Ensure that records and data are maintained in an effective manner that enable easy access for the preparation of project reports, briefings, minutes and other documentation as required.
Proactively undertake project health checks and monitor data quality in the Program Management system, working closely with the Project Managers and other key stakeholders to ensure data is accurate and timely.
Qualifications and Experience
Relevant tertiary qualification.
Previous government experience in project support role.
Understanding of project management principles.
Demonstrated experience in dealing with customers/Clients/stakeholders.
What we offer
Meaningful work making Victorian communities more accessible and liveable.
Professional growth and development opportunities across the department and the wider Victorian Public Services.
A hybrid working model focused on collaboration and teamwork.
Optimal work-life balance initiatives including flexible working arrangements.
Opportunity to work across multiple urban and suburban hubs.
We prioritise the development of a safe and inclusive culture.
Culture Value
We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds.
At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction.
This empowers our employees to effectively contribute to our goals.
How to Apply
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Applications close 9pm on Wednesday, 8th of January 2025.
Please include a resume and cover letter.
All applications must be submitted through the online portal.
We're unable to consider email or manual applications at this time.
For further information about the role please contact Puja Saini, HCM Program PMO Manager via
Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks.
Information provided to the Department of Transport and Planning will be treated in the strictest confidence.
Please let us know by phone or email if you need any adjustments to fully participate in the recruitment process.
If you require the ad or any attachments in an accessible format (e.g., large print) due to viewing difficulties or other accessibility needs, we are happy to accommodate.
Job type: Full Time - Fixed Term
Job classification: VPSG3
Contact:
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