About UsAt Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities.About The TeamSocial Infrastructure & Citizen Services delivers the critical thinking, building, maintenance and sustainment behind Australia and New Zealand's essential public assets, facilities and community services. The communities we serve are at the heart of our operations. Be it through facilities management of critical public assets, precinct upgrades, new energy solutions or professional and technical advisory. We run places of healthcare and education, custodial facilities, we manage customer data centres and critical systems, we take asset management risk over 25 years through our portfolio of Public Private Partnership (PPP) contracts, and we are a trusted advisor and partner to our New Zealand and Australian Defence Forces.Job DescriptionWe currently have an opportunity for a Site Administrator to join our team. This position will support the Riverina Redevelopment Joint Venture (RRJV), which is a 50/50 joint venture between Downer and CPB Contractors to undertake major upgrades and replacement of existing infrastructure and facilities.We are seeking candidates with NV1 Security Clearance to be part of our team on the redevelopment project, covering the Albury Wodonga Military Area, Blamey Barracks (Kapooka) and the RAAF Base Wagga.ResponsibilitiesThe role has a broad remit, with key responsibilities outlined below:Oversee and administer incoming and outgoing correspondence and documentation.Ensure all documentation and correspondence are handled according to relevant procedures.Support with formatting/typing correspondence, meeting minutes, and presentations.Issue purchase orders for stationery and electronic supplies.Manage Purchase Order process and oversee discretionary spending procedures.Ensure project records are easily accessible through an efficient and highly secure filing system.Ensure subcontractors, managers, and engineers are familiar with administrative requirements.Monitor contractors and suppliers as outlined in the project plan and advise managers on daily activities.QualificationsWhat you'll bringHold or able to obtain a Government Security Clearance (Australian citizen) – must have.High School Certification + relevant word processing and secretarial qualifications and/or training.Previous experience in a similar administration position.Construction industry work environment experience highly desirable.Advanced skills in Microsoft Office applications (Word, Excel, PowerPoint, SharePoint).Ability to work to deadlines and manage conflicting priorities in a high volume work environment.Ability to negotiate and resolve conflicts with confidence.More than anything, you'll have a strong work ethic, a positive attitude, and a drive to provide high quality outcomes for the Social Infrastructure and Citizen Services business unit and our clients.Spotless Management Services Pty Ltd (a Downer Company) is delivering the works as part of a joint venture with CPB Contractors Pty Ltd. Accordingly we will share your Personal Information, to the extent necessary, for the purpose of recruitment for the joint venture with CPB Contractors Pty Ltd who are required to handle that information in accordance with the Privacy Act 1988 (Cth).Why work for us?BenefitsWorking for the Social Infrastructure and Citizen Services business unit means every day you will be enabling our communities to thrive. With a bright future ahead of us, you find purpose here and have the opportunity to directly impact and contribute positively to our future. You'll also find a range of benefits available such as:Training and development to support your career.Internal career opportunities across the Downer Group business.Affordable healthcare covers, discounted car purchase and rental (with selected brands), and other retail discounts.An Employee Assistance Program providing access to professionals to support you (and your family) to achieve your personal or professional goals through wellbeing coaching, counselling, financial advice, legal advice and more.This exciting role offers you the opportunity to work in a dynamic environment with a highly successful organisation. If you are passionate about what you do and motivated to succeed, then apply now.Downer Group is an employer that acknowledges and embraces the importance of our people's diverse experiences, talents, and cultures. As an inclusive employer, we welcome applications from everyone.
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