Administrative Assistants (Administration & Office Support)Ecosure is one of Australia's leading certified environmental consultancies, delivering world-class environmental solutions. Our team is passionate about protecting ecosystems, and we are committed to our bold goal: by 2030, we aim to improve the ecosystems of 100 million hectares and 1000 islands worldwide. At Ecosure, we envision a future where ecosystems thrive in their natural brilliance, and we're on a mission to be the global leader in ecosystem management.About the RoleAs a Senior Support Services Administrator, you will be a crucial part of our support services team, responsible for ensuring smooth daily operations and providing essential support across various departments. This role is ideal for a proactive, detail-oriented administrator who thrives in a dynamic environment and is ready to take on a leadership position in managing administrative processes and supporting organisational goals.Key Responsibilities:Oversee and coordinate the daily functions of support services, ensuring efficiency and timely delivery.Manage administrative processes and support tasks across departments, including scheduling, resource allocation, acquiring permits and documentation format reviews.Maintain and improve record-keeping systems, ensuring data accuracy and accessibility.Collaborate with teams across the organisation to provide logistical and operational support tailored to their needs, including fleet and asset management.Support onboarding and offboarding processes by coordinating resources and equipment.Implement and improve office policies and procedures to enhance workflow and efficiency.Assist with budget management for support services, including tracking expenses and reconciling accounts.Provide positive leadership, mentorship and guidance to administrative team members to foster a productive, supportive team environment.Ensure all activities align with company policies, particularly regarding health and safety, data protection, and quality management.Key Requirements5+ years of experience in an administrative or support services role, with at least 2 years in a senior or supervisory position, ideally within a professional services or project-based environment.Familiarity with NetSuite ERP or similar enterprise systems is desired.Strong organisational and time management skills, with the ability to juggle multiple priorities.Proficiency in Microsoft Office Suite (Excel, Outlook, Word, Teams, SharePoint).Excellent communication and interpersonal skills, with a customer-focused mindset.Ability to work autonomously and collaboratively.High attention to detail and accuracy.A proactive problem-solver with a positive attitude.Experience in process improvement or project coordination is a plus.Why Join Us?This is a fantastic opportunity for personal and professional development, offering you the chance to contribute to Ecosure's ambitious mission. As part of our growing team, you'll work in a supportive and inclusive environment that values innovation and collaboration.Important InformationWe are looking for someone who can start immediately. Applications will be reviewed as they are received, so we encourage you to apply early. Please note, the closing date may be brought forward based on the volume of applications.How to ApplyIf you're ready to take the next step in your career and contribute to a meaningful mission, submit your resume and cover letter.Ecosure encourages and values diversity and inclusion in the workplace as we are an Equal Employment Opportunities employer. Aboriginal and Torres Strait Islander people are encouraged to apply.
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