Senior Executive AssistantApply locations: St Lucia Campus, Herston Campus
Time type: Full time
Posted on: Posted Today
Job requisition ID: R-45572
Faculty of Health, Medicine and Behavioural Sciences (HMBS)
Full-time continuing positions with salary in the range $89,861.38 - $96,402.32 (HEW 6), plus a generous super allowance of up to 17%.
Primarily based at St Lucia campus with adaptability in the location of work (Herston, Dutton Park campus) to meet the needs of the executives being supported.
About This OpportunityThe newly established Faculty of Health, Medicine and Behavioural Sciences will be an interdisciplinary powerhouse of innovation and collaboration to lead integrated solutions to the needs of the communities we serve locally and globally.
UQ offers one of the widest ranges of health and behavioural sciences programs of any Australian university, and the ambition for this new Faculty will be to leverage its unified suite of esteemed schools, institutes and centres to unlock opportunities within UQ and with external partners.
The 2 Senior Executive Assistant roles will provide high-level administrative and executive support to either the:
Executive Dean, HMBS, or
Deputy Executive Dean and Associate Dean (Indigenous Engagement), HMBS.
Key responsibilities will include:
Executive SupportManage the executive's schedule, coordinate travel arrangements, and undertake background research and analysis.
Draft correspondence and documents, ensuring compliance with University policies and procedures.
Administrative SupportMaintain administrative systems and processes, ensuring the smooth operation of the office.
Organize functions, workshops, and events.
Coordinate committee and meeting activities, including scheduling and documentation.
Stakeholder EngagementLiaise with a wide range of stakeholders, including staff, students, government representatives, and industry professionals.
Respond to inquiries and initiate further action as necessary.
Manage financial matters, including reimbursements and budget preparation.
About YouDemonstrated experience in administration, business or executive support and/or relevant qualifications.
Strong interpersonal and communication skills to effectively interact with diverse stakeholders.
Excellent organizational skills, including the ability to prioritize tasks and manage multiple demands.
Proven ability to solve problems, make decisions, and exercise sound judgment.
Understanding of University structure, policies, and procedures.
You must have unrestricted work rights in Australia for the duration of this appointment and may be required to complete background checks including criminal history and education checks.
About UQAs part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.
Everyone here has a role to play.
As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world.
By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.
Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:
26 weeks paid parental leave or 14 weeks paid primary caregiver leave, 17% superannuation contributions, 17.5% annual leave loading.
Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight.
Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family.
On campus childcare options, cheap parking (from just $5.75 a day), salary packaging options.
Want to Apply?All applicants must upload the following documents in order for your application to be considered:
Cover letter addressing the 'About You' section (Please make a note if you would like to be considered only for one of the two vacancies)
Resume
For more information about this opportunity, please contact Zoe at ******.
For application queries, please contact ****** stating the job reference number (below) in the subject line.
Applications close 3 December 2024 at 11.00pm AEST (Job Reference Number - R-45572). UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory.
Candidates who don't meet all criteria are encouraged to apply and demonstrate their potential.
The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.
We know one of our strengths as an institution lies in our diverse colleagues.
We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community.
We're committed to attracting, retaining, and promoting diverse talent.
Reach out to ****** for accessibility support or adjustments.
If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity.
Please do NOT apply via the external job board.
#J-18808-Ljbffr