About Us The Department of Transport and Planning (The Department) (DTP) brings together all transport modes to design, plan, build, and operate Victoria's transport system. Our job is to further integrate the transport network and improve the delivery of services to Victorians for simpler, quicker, and safer journeys that connect people and places and support Victoria's prosperity and liveability.
We're focused on outcomes that deliver more choice, connections, and confidence in our travel, ensuring the whole transport network works as one to deliver better services and outcomes.
The Department is committed to building a culture where we say 'yes' to flexible work arrangements, provide personal and professional development programs, and support ways of working that help employees balance work and life.
The Department is an equal opportunity employer and welcomes applicants from a diverse range of backgrounds, including veterans, people who identify as Aboriginal and Torres Strait Islander, have a disability, are from varied cultural backgrounds, and those who identify as LGBTIQ+. The Department provides workplace adjustments for applicants with disabilities
Assets and Engineering Division
Is a Division within DTP that enables a safe, resilient, and fit-for-purpose Victorian transport system through whole of lifecycle decisions based on systematic and disciplined technical excellence.
About the Role
The Senior Business Support Officer sits within the Standards and Transport Engineering Branch (STE) of the Assets and Engineering Division (A&E), and reports to the Executive Director, Standards and Transport Engineering. This position will also have a direct link to the A&E Office Manager, who manages the day to day affairs for the Office of Head of A&E and provides office support leadership across the A&E division.
The Senior Business Support Officer provides administrative support to the Executive Director, STE, and Chief Engineer Rail, including managing their calendars, preparing meeting packs, taking minutes, , managing procurement matters coordinating and collating branch and divisional information requests, and reporting. The Senior Business Support Officer also provides services to the A&E division such as delivering the A&E communications plan and other divisional support functions as determined by the A&E Office Manager. The position demonstrates a high level of communication and organisation skills and the use of organisational systems (including e-briefings, recruitment, PAEC/PPQ, procurement, and finance systems).
The Senior Business Support Officer requires a high level of corporate knowledge of the business and applies this to the business and process models.
To access the full position description, please click here.
Your outcomes and accountabilties,
Provide high-level administrative support to the Executive Director, STE, Chief Engineer - Rail, and the A&E leadership team, including coordinating key branch and divisional meetings (e.g., Secretariat, STE Senior Leadership Team, Engineering Review Panel, Rail). Gather and compile branch and divisional information as needed. Proficient in organizational business systems (e.g., e-briefings, PAEC/PPQs, Content Manager, Zycus, Oracle) and understand key business processes. Manage the A&E communication plan by maintaining communication topics, liaising with peers and senior leaders, and drafting, reviewing, and posting materials. Coordinate with the Office of the Deputy Secretary, Network Design and Integration, and other DTP divisions for information
