Senior Administrator Executive Assistant
Full time19 days ago, from Institute of Data AustraliaThe Senior Administrator will be responsible for overseeing daily practice operations while also providing high-level executive support. This role will need someone who is hands-on and will lead by example at the front desk, combined with strategic administrative management and assistance to senior executives. They will need to be a proactive and organised leader who excels in multitasking and communication.Key Responsibilities:Operational Management: Oversee daily administrative operations, including scheduling, staffing, and resource allocation to ensure organisational efficiency and effectiveness.Team Leadership: Lead, mentor, and support a team of administrative professionals, fostering a collaborative and productive work environment.Executive Support: Provide executive assistance to senior leadership, including managing schedules, coordinating meetings, and handling confidential information.Policy Implementation: Develop, implement, and enforce administrative policies and procedures to ensure compliance with healthcare regulations and organisational standards.Process Improvement: Identify and implement process improvements to enhance operational effectiveness and patient satisfaction.Stakeholder Communication: Act as a key point of contact for internal and external stakeholders, addressing inquiries and resolving issues in a timely manner.Data Management: Oversee the management of administrative data and documentation, ensuring accuracy, confidentiality, and compliance.Project Management: Lead and support special projects and initiatives as assigned by senior management.Event Coordination: Organise and manage executive events, conferences, and meetings, including logistics and follow-up.Qualifications & Experience:Education in Healthcare Administration, Business Administration, or a related field.Minimum of 5 years of experience in a senior administrative or executive support role within a healthcare setting.Proven track record of managing and leading teams effectively.Excellent organisational and multitasking abilities.Proficiency in office management software and healthcare information systems.Exceptional communication and interpersonal skills.Strong problem-solving and decision-making abilities.Discretion and ability to handle confidential information with professionalism.Knowledge of healthcare regulations and best practices.How to Apply:If this opportunity excites you, you can request a copy of the Position Description and/or submit your application together with a concise and accurate resume. If you would like to discuss the role, please call Chris Morton, Operations Manager Ethos Health, on 0402 659 ***.Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and experience via Seek or by email to ****** by 12/10/24. Please include "Senior Administrator / Executive Assistant Application" in the subject line.
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