Senior Administration Support Officer

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Senior Administration Support OfficerApply
locations: St Lucia Campus
time type: Full time
posted on: Posted 2 Days Ago
job requisition id: R-44733
ARC Centre of Excellence for Quantum Biotechnology
The School of Mathematics and Physics
Full-time, fixed-term position for up to 3 years
Base salary will be in the range of $89,861.38 - $96,402.32 + 17% Superannuation (HEW Level 6)
Based at our St Lucia Campus location
About This Opportunity The ARC Centre of Excellence for Quantum Biotechnology (QUBIC) is seeking a dedicated and highly organised Senior Administration Support Officer to provide vital executive and project support to our Centre Director and Chief Operating Officer (COO). This is an exciting opportunity to join a dynamic, innovative team advancing the frontiers of biotechnology.
In this pivotal role, you'll manage high-level administrative tasks, including complex diary coordination, travel arrangements, and the preparation of meeting documents. You'll also play a central role in supporting Centre-wide projects and events, such as our annual workshop and flagship project reviews, ensuring each event's success and fostering collaboration across the Centre.
As the primary point of contact for the Centre Director, you will apply your excellent organisational skills, sound judgment, and diplomatic approach to manage a diverse range of activities and prioritise matters effectively. Your success in this role will be driven by your ability to balance executive support with the day-to-day operational needs of the Centre office, creating a seamless and efficient working environment.
We are looking for someone with exceptional administrative expertise, a proactive attitude, and a genuine interest in supporting cutting-edge research. If you thrive in a high-energy setting and enjoy the challenge of managing diverse tasks, we'd love to hear from you.
Key responsibilities will include: Executive Support Provide high-level administrative support to the Centre Director and COO, including efficient diary and travel management, itinerary planning, and preparation of meeting documents.
Preparing meeting papers as well as ensuring diplomatic and sensitive handling of requests and exercising judgement regarding the urgency of these requests.
Providing secretariat support to the Centre's advisory boards and committees.
Event Management Under the guidance of the COO and in collaboration with the Translational Research Program Manager, organize and execute Centre-wide events, including the Annual Conference, Chief Investigator Workshops, and various industry and roundtable events.
Coordinate all contract and financial approvals associated with Centre events.
Relationship Management Uphold and maintain appropriate standards/protocols for communication across all Nodes of the Centre, and use initiative and judgement to effectively liaise with external organisations on a broad range of matters of relevance to the Centre Director and Chief Operating Officer.
Project Management Prepare and review project reports, briefs and correspondence, and manage project financials in collaboration with the relevant stakeholders.
About UQ As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.
Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.
Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:
26 weeks paid parental leave or 14 weeks paid primary caregiver leave
17% superannuation contributions
17.5% annual leave loading
Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
UQ Study for Staff
On campus childcare options
Cheap parking (from just $5.75 a day)
Salary packaging options
About You Candidates require highly effective administration, coordination and interpersonal communication skills and demonstrate a commitment to providing a high level of customer service.
Completion of a relevant degree and substantial administrative experience at a senior administration level, or an equivalent combination of relevant experience and/or education/training.
Demonstrated experience in successful executive support, event and project management skills, including experience in contract negotiation, budget tracking and event planning.
Well-developed interpersonal skills, including the ability to communicate effectively, handle sensitive and confidential matters, negotiate effective outcomes and work effectively as a member of a high performing team.
Highly developed organisational skills and demonstrated ability to work autonomously, prioritise work to meet competing deadlines and work with a high level of accuracy and attention to detail.
High level of computer proficiency and digital literacy skills including Microsoft software, databases, websites and social media platforms.
Demonstrated ability to work co-operatively and flexibly in a small team environment, with a commitment to the delivery of excellent customer service.
Proven ability to handle and maintain workplace confidentiality, exercise initiative and judgment and to work independently.
The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia.
Work Rights: You must maintain unrestricted work rights in Australia for the duration of this appointment to apply.
Questions? For more information about this opportunity, please contact Rachael Birks via ******. For application queries, please contact ****** stating the job reference number (below) in the subject line.
Want to Apply? All applicants must upload the following documents in order for your application to be considered:
Cover letter summarising how your background aligns to the 'About You' section
Resume
Other Information UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don't meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.
We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to ****** for accessibility support or adjustments.
Applications close 19 November 2024 at 11.00pm AEST (R-44733).

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