Posting Start Date: 11/09/2024 Job Description: Senior Administration Officer Darwin CBD based position Supportive and collaborative team Permanent position At INPEX, our energy is helping to shape a brighter future. We are proudly supporting positive outcomes in Australian communities, through jobs, training and social and economic benefits. Our Australian energy portfolio includes Ichthys LNG which we operate, plus participating interests in Prelude FLNG, Darwin LNG, Van Gogh and Ravensworth. We are actively pursuing carbon, capture and storage opportunities to help provide a cleaner upstream business for Ichthys LNG. Our inclusive culture is key to our success – valuing diversity and bringing us together as a connected and innovative team. As an international company, INPEX offers unique opportunities to collaborate with colleagues from across the globe. We are keen to attract and develop passionate, motivated and safety-minded people from all backgrounds who want to help support society's growing need for secure, affordable and clean energy. We are seeking a Senior Administration Officer to join our team in Darwin on a permanent contract. Join us in helping shape a brighter energy future. Key Responsibilities: Coordination and diary management for General Manager of Northern Territory. Deliver general administrative support to facilitate the efficient operation of the Darwin office and the Corporate Affairs team. Assist the General Manager, Northern Territory with the management of the Darwin Office budget including raising POs and PRs, tracking expenditure and reporting VOWD. Provide guidance and support to Receptionist. Manage receptionist roles and responsibilities if the receptionist is away from the office. Focal point of contact for the Team Event Planner and Cross Functional Dashboard. Management of calendar invitations and RSVPs for NT based functions and events. Process travel bookings, raising RFT's for flights/hotels and tracking of the teams travel and leave arrangements. Prepare and edit correspondence, reports, and presentations. Support the team with any IT requests as needed. Assist with the end-to-end organisation of team building events, workshops, morning teas for farewells and special occasions, e-cards & gifts. Coordinate the weekly and monthly reporting processes, ensuring all information is consolidated and submitted to the General Manager in a timely manner. Coordinate with the Receptionist to manage all PPE requirements for ILNG site visits, including personalised packaging and delivery of PPE. Along with ILNG Onshore admin team manage the coordination of all VIP site tours. Support ILNG site visits from a Darwin Corporate office perspective. Ensure a clean, organised, and hygienic office environment by coordinating with cleaning services, managing supplies, and enforcing hygiene practices. Successful Candidates Will Have: Strong verbal, listening and written communication skills and high attention to detail. Strong administrative and organisational skills. Excellent PC Skills. Ability to utilise a range of software packages, including MS Office (Word, PowerPoint, Excel), SAP, Outlook. Working knowledge of MS Teams. Ability to work independently and use initiative. Ability to manage multiple tasks concurrently. Flexible and adaptable to the varied tasks. Must be able to work with integrity and maintain confidentiality. Budgeting skills highly regarded. What We Offer: Emphasis on personal growth and advancement opportunities. Programs designed to cultivate leadership skills with ongoing support. Dedication to flexible work arrangements, encompassing variable hours and remote work options. An Extensive Range of Leave Benefits: 16 weeks of fully paid parental leave. Opportunities for purchasing additional leave. INPEX Foundation Day and discretional leave. Dedicated study time off, and the chance to participate in community and volunteering leave programs. Additional Benefits: Benefits including gym memberships and access to various resources for enhancing wellbeing. Superannuation benefits surpassing the standard guarantee. Salary sacrifice options including novated leases and superannuation. Attractive remuneration package inclusive of performance-based incentives. Reward and recognition programs. Store discounts from over 350 retailers through our Reward & Recognition platform. We value diversity in our workplace – including beliefs, cultures and lifestyles, so we can bring our true selves to work every day. If you believe that you have most but not all the requirements outlined above, we encourage you to still apply. Applications close 20th of September 2024.
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