**Job Title:** Secretary - Work from Home
**Company:** Universal Health Services
**Location:** Sydney, New South Wales, AU
**Job Type:** Part-Time
**Seniority Level:** Associate Level
**Years of Experience Required:** 4
**Job Description:**
Universal Health Services is seeking a dedicated and detail-oriented Secretary to join our dynamic team. This is a fantastic opportunity for individuals seeking a part-time role that allows for flexible work-from-home arrangements while contributing to impactful health services. The successful candidate will be responsible for providing essential administrative support to our executive team and ensuring smooth operations within the organization.
**Key Responsibilities:**
- **Administrative Support:**
- Draft, format, and manage correspondence, memos, and presentations using Microsoft Office Suite and other relevant software.
- Schedule and coordinate meetings, ensuring that all necessary documentation and preparations are in place.
- Maintain organized records and files, both electronic and paper, ensuring easy accessibility for the team.
- **Communication & Coordination:**
- Serve as the primary point of contact for internal and external stakeholders, demonstrating excellent communication skills.
- Manage incoming inquiries and respond to emails in a timely and professional manner.
- Collaborate with team members to facilitate information flow and enhance operational efficiency.
- **Project Assistance:**
- Provide support to projects and initiatives as directed, ensuring all milestones are met according to deadlines.
- Assist in the preparation of reports and documents required for various presentations and meetings.
- Utilize creativity and innovation to suggest improvements in administrative processes and digital solutions.
- **Data Management:**
- Assist in collecting, organizing, and maintaining relevant data and documentation related to departmental functions.
- Utilize basic data management and reporting tools to track project progress and outcomes.
- **Personal Development Support:**
- Contribute to a collaborative working environment that supports employee growth and development.
- Participate in training sessions and professional development opportunities.
**Requirements:**
- **Experience:**
- Minimum of 4 years of experience in a secretarial or administrative role, preferably in the healthcare sector or a similar field.
- **Education:**
- High school diploma or equivalent; additional certification in office administration or relevant field is preferred.
- **Technical Skills:**
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
- Familiarity with project management and task organization tools is a plus.
- **Personality Traits:**
- Independent and self-motivated, capable of working autonomously while managing diverse operational tasks.
- Passionate about delivering high-quality support and contributing to the success of the team.
- **Soft Skills:**
- Strong creative and innovative thinking skills to enhance efficiency and effectiveness within workflows.
- Excellent communication and interpersonal skills with a focus on collaboration and teamwork.
- Strong organizational skills with attention to detail, ensuring that all tasks are completed accurately and on time.
- **Additional Requirements:**
- Must have a reliable home office setup, including a computer with internet access.
- Flexibility to manage work hours and respond to team needs as they arise.
**Benefits:**
- Visa sponsorship for eligible candidates.
- Relocation allowance for candidates moving from outside Sydney.
- Comprehensive medical coverage.
**Working Environment:**
At Universal Health Services, we pride ourselves on supporting employees in their personal and professional development. We promote a positive and collaborative culture with a focus on growth, flexibility, and work-life balance.
**Application Deadline:** October 25, 2024
**Equal Opportunity Statement:**
Universal Health Services is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from candidates of all backgrounds and experiences.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
