Our Financial Services client is seeking a Junior Project Coordinator to support a PM leading two projects and be responsible for project-related administrative tasks.
Contract duration: November 18 - March 31st with 2 additional 1 year extensions possible.
Location: 4 days a week ON SITE in Victoria, BC.
Must Have Skills: Post-secondary education in Business Administration or equivalent area of study 3+ years' experience providing administrative support and/or project coordination in a corporate business environment.
Proficiency in Microsoft, Adobe Acrobat, Smartsheet and other common office software applications.
Deliverables: Supports the Project Manager and provides project support as required and process guidance to ensure compliance with accepted BCI standards.
Coordinates project activities, including scheduling meetings and workshops, preparing agendas, and material distribution.
Supports the project artifacts including plans and logs as necessary.
Formatting support to ensure that project documentation is complete, accurate, and up to date.
Provides administrative support to the project team, including managing project-related correspondence and organizing files.
Provides support in contractual aspects related to the project, such as working with Procurement to develop Statement of Work, purchase orders, price quotes and other contractual materials.
Supports department with scheduling meetings, coordinating boardroom bookings and reservations for external event venues.
Coordinates department/branch-level training, including but not limited to working directly with training vendor, working with Technology (if required), scheduling, boardroom bookings, testing technology with training vendor, etc.
Onboards new hires/contractors by ensuring new hire/contractor seating is assigned, coordinating cleanup and supporting internal moves/reconfiguration if needed, and generating first-day welcome correspondence.
Provides registration support for conferences and courses for the department, including but not limited to completing spend authorization, registering with the vendor and expense reconciliation/reimbursement.
Provides travel coordination support for the department, including but not limited to completing spend authorization, finalizing travel with employee/vendor, reviewing travel requirements and expense reconciliation/reimbursement.
Assists with onboarding/extension/offboarding contractors and agency workers process and maintain up-to-date information on Smartsheet and filing system for tracking purposes.
General upkeep of Finance department, including but not limited to communication distribution, maintaining distribution lists (Outlook and MS Teams membership), and Finance Share Point Online site.
Performs other duties as assigned by the Project Manager or Executive Assistant, SVP Finance & CFO.
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