Receptionists (Administration & Office Support) Full time
Rochford Solicitors is a respected and trusted legal practice based in the CBD of Toowoomba. Our dedicated team provides clients across Australia with exceptional legal services across a range of practice areas including banking & finance, property, wills & estates, and commercial law.
You will work closely with our director with 20+ years of legal practice experience and a friendly team who strives to deliver results for our clients.
Role & Responsibilities Answering incoming calls and greeting clients attending the firm Proactive diary management and meeting co-ordination Setting up meeting rooms, which includes the set-up of virtual meetings Ensure the reception area and meeting rooms are always maintained at a high standard Create and maintain client files including data entry and electronic filing Prepare and proofread various documents including letters and other correspondence Assist with sending emails, conducting searches, brief preparation, and PowerPoint presentations as and when required Assisting with general administrative tasks and general filing Work with legal management software systems Maintaining stock control of stationery, kitchen, and office supplies Assist with organising maintenance for the office Managing incoming and outgoing mail The Ideal Candidate Be proficient in Microsoft Office Excellent presentation and communication skills Ability to work autonomously and show initiative Management skills to meet time-sensitive deadlines Be collaborative and eager to contribute to a supportive team atmosphere Preferred Skills Previous reception and administrative experience, preferably in a legal or professional services environment will be highly regarded but not essential Experience with LEAP legal software and PEXA will be highly regarded but not essential Remuneration will be negotiated based on experience.
If you would like to apply for this opportunity with our firm, submit your application by email to . Applications should include a covering letter of no more than 2 pages, outlining how you demonstrate the required skills & experience and your current resume.
Your application will include the following questions:
Which of the following statements best describes your right to work in Australia? Which of the following legal practice management software do you have experience with? Do you have experience in administration? Do you have a current Police Check (National Police Certificate) for employment? #J-18808-Ljbffr