HR/Office Administrator
emeis Ireland are looking for an HR/Office Administrator for our The Residence Ashbourne, Kilbrew, Ashbourne, Co. Meath, A84 TR72, Ireland.
MAIN RESPONSIBILITIES
Answer incoming telephone calls, determine the purpose of the callers, forward call to appropriate personnel and departments.
Greet visitors and guests professionally, determine the nature and purpose of the visit, direct and escort the visitors/guests to the appropriate destination or waiting rooms.
Monitor visitors/guests access.
Collect, sort, distribute and prepare correspondence, mail, messages and courier deliveries.
Schedule appointments.
Provide a PA service to the Director of Nursing.
Carry out various ad hoc duties.
Prepare and issue regular Management Reports within the prescribed timescales.
Ensure accuracy and timely reporting of Payroll details to Head Office.
Maintain Staff attendance records and ensure accuracy of daily rota.
Maintain complete files for Residents and Staff Members in line with the Company's policies and procedures and H.I.Q.A. standards and regulations. All new employees must have a full completed recruitment checklist on file.
Provide administrative/secretarial support to the Home Manager e.g. typing, filing, dealing with correspondence etc., within given timescales. Minute Taking duties when required.
Operate office equipment such as fax, photocopier and computer as required.
Assist with recruitment and interview process. Advertised role on various social media platforms.
Ensure all recruitment compliance paperwork is completed such as Garda Vetting and Reference taking etc.
Advise HR Manager on the formulation and administration of plans and policies for human resource activities.
Implement HR policies and procedures and advise any required updates.
Prepare and maintain special internal and external reports as requested.
Hold and implement procedures for compiling and analyzing data for reports and special projects.
Maintain and update employee's data on Timepoint HR system.
Conduct periodic audits of human resource activities to ensure compliance with laws, policies and procedures.
Work on special projects.
Maintain accurate and up-to-date human resource files, records, and documentation.
Perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
Assist with processing of new hires and terminations.
Assist with the preparation of the performance review process.
Training & Development:
Attend mandatory training days/courses, on or off site, as and when required and take responsibility for the record keeping of all training within the Nursing Home in a method agreed with the training Manager and the Nurse Home Manager.
Maintain standards of professional knowledge and competence.
Health & Safety:
Report immediately to the Home Manager, or Person in Charge, any illness of an infectious nature or accident incurred by a Resident, colleague, self or another.
Understand and ensure the implementation of the Nursing Home's Health and Safety policy, and Emergency and Fire procedures.
Report to the Home Manager, or the Maintenance Operative, any faulty appliances, damaged furniture, equipment or any potential hazard.
Promote safe working practice in the Nursing Home.
General:
Ensure that all information of confidential nature gained in the course of duty is not divulged to third parties.
Notify the Nursing Home Manager and Office Manager, as soon as possible of your inability to work, and also on your return to work from all periods of absence.
Ensure the security of the Nursing Home is maintained at all times.
Adhere to all Company policies and procedures within the defined timescales.
Ensure all equipment is clean and well maintained.
Maintain all filing in a tidy, easily accessible and organized manner.
Carry out any other tasks that may be reasonably assigned to you.
Dress code is explained in detail at induction and it is essential that all members of staff comply with this at all times while working in the Nursing Home.
SKILLS, KNOWLEDGE & QUALIFICATIONS Required:
Good numerical and general administrative skills
Knowledge/experience of Microsoft Office specifically MS Word, MS Excel and email
Good communication and organisational skills
Friendly, positive, confident, well-presented and customer-focused
Professional telephone manner
Genuine interest in working within a caring environment
An appreciation of absolute requirement for confidentiality
Team player
Ability to work on own initiative
Must provide Garda Vetting clearance in line with H.I.Q.A. requirements
Desired:
ECDL qualification or equivalent
Qualification and or previous experience of accounting computer packages
A knowledge and understanding of the legislation relevant to the role.
Job Type: Full-time, Permanent
Pay: From €14.00 per hour
Expected hours: No less than 40 per week
Benefits:
Company events
Food allowance
On-site parking
Schedule:
8 hour shift
Day shift
Monday to Friday
Experience:
Microsoft Office: 1 year (required)
Administration: 1 year (required)
Work authorisation:
Ireland (required)
Work Location: In person
Application deadline: 31/10/2024
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