Applications are being managed by George Bailey at Robert Walters Recruitment - ****** This role supports the Portfolio Management function by ensuring the team's adherence to all applicable methodologies and governance requirements. The role will also support the team with a variety of tasks, such as the delivery of consistent, timely reports and financial processes. Support GENERAL Support the Portfolio Manager to continuously improve and embed program and project governance; Review and circulate program and project reports to stakeholders; Create and maintain program and project dashboards; Create and maintain centralised RAID logs and follow-up on actions; Support the design and maintenance of portfolio level reports; Create and maintain a view of the short-term and long-term delivery roadmaps; Create and maintain a centralised stakeholder register for all projects and programs; Schedule and manage program and project reviews in accordance with the project delivery lifecycle; Ensure supplier and partner agreements are reviewed by appropriate team members, processed and stored in accordance with company policies and procedures. Monitor and respond to queries / requests in the Portfolio Management mailbox; Prepare slides and information for program and portfolio governance meetings and steering committees; Document and circulate minutes for program and portfolio governance meetings and steering committees; PROJECT SPECIFIC Establish and regularly review project and program governance and reporting; Track and monitor changes to milestones; Support the administration and acceptance of project and program change requests and ensure that documentation and plans are updated accordingly; Ensures that projects adhere to AAL project methodology standards and reporting requirements Team Track and administer purchase orders and payment of third-party invoices; Establish effective working relationships with key internal and external customers and business partners; Maintain a professional image and build an understanding of AAL's organisation, products, services, policies and procedures. Contribute to a collaborative, can-do team mindset that positively contributes to the technology & Innovation team's culture. Embed Customer Service in attitudes and actions; Contribute to a safe, healthy and discrimination free workplace; Comply with the WHS Responsibility Guidelines; Comply with the Environmental Responsibility Procedure Live the AAL Values A Be ACCOUNTABLE and AUTHENTIC I Conduct ourselves with INTEGRITY R Be RESPONSIVE, efficient and RESPECTFUL P Take PRIDE in our achievements O Be OPEN and friendly and encourage diversity R Build RELATIONSHIPS based on trust T Foster great TEAMS Desirable Bachelor's or Master's degree in computer science, business or a related discipline. Experience Essential Hands-on experience in project administration and support; Experience in working with a variety of stakeholders and managing priorities; At least 2 years of relevant experience; Implementing and embedding governance and new processes in complex environments; Strong working knowledge of MS Office suite including project Desirable Working within complex teams and across business units; Understanding of technology project lifecycles (e.g. Agile, SCRUM, Waterfall, Iterative); PMO experience; Change management Personal Attributes Excellent interpersonal and communication skills and proven ability to work effectively across organisational levels; Highly motivated and enthusiastic with a 'can do' attitude; Willingness to accept and handle a large variety of tasks; Friendly, reliable, energetic, proactive and approachable; Demonstrated ability to develop sound, productive working relationships with customers and internal teams; Willing to challenge customers to ensure their needs are thoroughly understood; Ability to challenge stakeholders to ensure timely, on budget project delivery; Ability to co-ordinate a number of high priority activities; Customer service attributes that include building confidence, sensibility to others, active listening, alertness and reliability; Ability to 'keep it simple' and relevant for business users; Proactive and able to anticipate and react quickly to issues as the arise; Resilient and flexible; Able to cope effectively with changing priorities; Responds constructively to new ideas and challenges;
